Timetable Daily Webinar - Frequently Asked Questions - December 2023

Modified on Fri, 26 Sep at 7:02 AM

TABLE OF CONTENTS

Knowledge base documents on topics we covered in our webinar
Frequently Asked Questions

Webinar

Please access our webinar video here

Knowledge base documents on topics we covered in our webinar

Next Year's webcode generation in Timetable File
Rollover Daily to 2024
Date Mapping and other settings
User Management
Managing teacher shortages
1. Lesson Merge
2. Split class
Syncing your data to Daily and other 3rd party systems
1. Syncing your timetable file to Daily
2. Configuring your Daily to sync to 3rd party systems

Frequently Asked Questions

Rollover

Q: In order to rollover my 2023 Daily to 2024, do I have to log in to the 2024 Daily dataset?
A: Yes, that is correct, you will need to log in to 2024 Daily using your 2024 Webcode and perform the rollover.

Q: How do I obtain my 2024 Webcode for Daily?
A: The Webcode would be the same as what you have used during subject selection for 2024 if you are also the timetabler/choice administrators; otherwise, you can generate your 2024 Webcode via the Timetable file if you already have your 2023 Webcode or contact us via get help option within the product.

Q: Do I have to sync my 2024 timetable file in order to rollover my Daily now? My 2024 timetable file is not complete yet.

A: Yes, the rollover requirement in Daily is that the timetable must be synced to Daily first. You can go ahead and sync your 2024 file even if it is not completed yet. You can later sync it again once finalised.

Q: Can I rollover before the end of a semester or mid-term

A: Yes, you can rollover whenever you want to, as long as you have a 2024 .etz file.

Date mapping and Other Setting

Q: Is there a way to change the credit cover for a period?

A: Yes, you can change credit cover in Daily>Settings>Cover Credit. Please refer here for the knowledge base document. Timetable Daily: Cover Credit

User Management

Q: Can Inactive staff be deleted?

A: When you rollover to 2024, any Inactive teachers will not migrate.

Q: In relation to the users and deleting them, does the historical data only relate to the current year or past years?
A: It will only relate to the current year's data

Q: How can a part time teacher be marked as casual during the non timetabled days?

A: In Admin>Users>edit the user, there is an Option called 'Part-time casual'.

Managing Teacher shortages

Q: Can Merge classes and Split classes sync to Compass?

A: No, because both merge classes and split classes create an event that Compass does not support. The only Events that Compass supports are Exam and Cancellation events.

Q: How many classes can be merged?

A: 2.

Q: How do you set the number of seats in a room?

A: In the etz file>Rooms>Room data>Size.

Q: Do we create casual teachers in .etz file?

A: No, please make sure that any Support staff (like Admin, IT, etc.) and Casual teachers are created in Daily and not etz.

Syncing your data to Daily and other 3rd party systems

Q: Why is the Edval Webserver sync greyed out?

A: This is because no data is selected in the Sync Now>Advance. Please refer here for the knowledge base document. Uploading Timetable Data from Edval 10 to Edval Web Server

Q: Can Edval sync covers to Edumate?

A: Edumate had it in their development pipeline to support daily data, but unsure about the progress update, but from our end there is no problem and the integration is already ready to be used by Edumate.

Q: Can we sync the data to google - classes

A: No, as we don't have a bespoke integration for that.