Timetable Daily - Synchronisation to SOBS via Direct Connection

Modified on Thu, 14 Aug at 12:57 AM

TABLE OF CONTENTS

Preamble
Type of sync
Which data is sent to the other system?
Other important information
Steps to synchronise data

Preamble

Daily data that exists in Edval web server is usually sent to one or more other non-Tes systems, such as student learning management systems, reporting systems, administration systems, and many more. The Tes integration team works with other systems to make sure that the data required to be sent is in the correct format.

This document can be referenced for:

new school Daily sync set up
synchronisation processes
synchronisation troubleshooting

While Tes takes all care to ensure any mention to the other system is correct and up to date, it is the user's responsibility to check with the other system prior to an initial sync. If the user becomes aware of any changes to the other system, we would very much appreciate this feedback.

Type of sync

This sync is performed by a 'LISS' sync, which is a sync that sends and receives data at the push of a button with no need to upload into the other system.

Which data is sent to the other system?

This table lists many of the data and features found in Tes and, where known by Tes specialists, whether they are also understood by the other system.

Note that Tes builds many excellent features to help users build high quality timetables, and while these features can be sent onto the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features.

Tes Timetable feature	Notes on feature	Is this feature received by the other system?	Other notes
Room data	Room Code, Name, Size, Campus, Comment	Yes
Teacher data	Teacher Code, Teacher ID, FirstName, Surname, DisplayName, StaffType, Faculty, GUID, Email, Phone	Yes	If Teacher ID (Teacher Admin ID) is not filled within Admin --> Users, then the TeacherID output is same as TeacherCode.
Timetable data	DayNumber, Period, ClassCode, TimetableClassCode, TtStructure (if multi campus)	Yes
Daily Changes	Cover type like Casual/Relief, underload etc... and room swap are being sync to SOBS	Yes

Other important information

Steps to synchronise data

Step 1: Set up the SOBS Sync

Login to Daily
Go to Daily --> Synchronise --> Add sync system and choose 'SOBS (LISS)' from the 'System' dropdown

Step 2: Configure Daily

Enter the following information:

Option	Details
Server address	https://sobs.com.au/liss.php
Username	SOBS username
Password	SOBS password
Test connection	Click the 'Test Connection' button to check that the details are correct and the link between Daily and SOBS is working correctly.
Auto sync room booking/swap changes	Room changes will trigger 'Publish Daily changes' call
Auto sync cyclical timetable changes	Cyclical timetable change would trigger 'Publish cyclical timetable' call
Exclude yard duties/study classes/on-calls	Ticking this option will exclude the said data

Step 3: Perform the sync

Go to Daily --> Synchronise > Choose SOBS from the 'Sync configs'
There are three sync options: Basic, Advanced, Publish and Sync.
Basic Sync
The Basic
sync sends Rooms, Teachers, Cyclical timetable and Daily changes to SOBS for the desired time period.
To perform a Basic sync:
1. Go to File>Synchronise> choose SOBS (LISS), and select ‘Basic sync’
2. Input the date range you wish to update for.
3. Click ‘Sync'
Advanced Sync
The Advanced
sync allows the user to maintain full control over what data is synced from Daily to SOBS.
To perform an Advanced sync:
1. Go to File> Synchronise >choose SOBS (LISS), and select ‘Advanced sync’
2. Select which data you want to sync to SOBS
3. Click ‘Sync'
Publish and Sync
The Publish and Sync option ----------------------------

To perform Publish and Sync
Go to the Covers page
Click on 'Publish covers'.
Choose Publish and Sync (all campuses) with other system(s)
You can choose to email the Daily bulletin from here if you wish

Create support log file: Occasionally, TEs specialists may ask you to perform a sync and tick this box, which will create a text file in the same location as the timetable file. This file can be sent to Tes to help with troubleshooting.