E10 - Adding two or three teachers to a class

Modified on Thu, 14 Aug at 12:55 AM

TABLE OF CONTENTS

Preamble
Manage sub-classes in Classes > Class data (F6)
How to use 'Different teachers at once'.

Preamble

This document will explain how to assign two or three teachers at once to the same class using the Sub-classes feature in Classes > Class data (F6). A sub-class needs to be created first before a different teacher can be assigned to the same class at once.

Manage sub-classes in Classes > Class data (F6)

This feature is designed to be used when:

a specialist room is needed for a double;
a course needs to be separated into distinct parts (PDHPE = PDH + PE);
a course is rotated through specialist teachers (Mandatory Technology).

Note: Splitting classes AFTER construction may give a better staffing solution than pre-determining splits in Class data (F6).

Manage sub-classes can be used for:

Different components (PDHPE = PDH + PE)
Different teachers at once
Different rooms at once
Different things in different rotations

How to use 'Different teachers at once'.

To assign multiple teachers to the same class, navigate to Classes > Class data (F6) and use the filter option to find the class that needs two or three teachers.

Right-click in the row for that class and select Manage sub-classes.
If you haven't used the function before E10 will prompt information about Sub-classes, hit Proceed.
Select the type 'Different teachers at once'.
Select how many teachers at once.
Hit OK,
Row(s) will be added and linked to the original class in the Class data (F6) screen.
Enter the right spread and If the additional teacher doesn't need to be present in all periods, change the #Per.
If it is known which teacher is taking the class, open the Teacher pref field, click on the correct teacher code, check the "Only" checkbox then hit Apply
If there are multiple teachers who could take the class, add all teacher codes to the Teacher pref and follow the next steps
Go back to Teachers > Staff allocations (F4) filter by faculty.
The created subclass will be in the Unassigned row at the bottom; drag and drop it to the desired teacher for that class.

In the example here below we will assign a second teacher to the 10ENG4 class.

Open up the Sub-classes feature for 10ENG4 in Classes > Class data (F6)

In the Sub-classes window, select 'Different teachers at once' > '2' > hit 'OK'

In Class data F6, enter the Spread.

Go to Teachers > Staff allocations (F4), filter by the English faculty and find the sub-class in the Unassigned row.

Drag and drop the sub-class to Alison MUNRO.