E10 - South Australia Certificate of Education (SACE) Export guide

Modified on Tue, 16 Sep at 6:17 AM

TABLE OF CONTENTS

Preamble
Steps

Preamble

Tes Timetable (Edval) files have the capability to produce an export of classes and student enrolments for importing to SACE Schools Online.

Steps

The steps below outline the procedures required to set this up in the etz file for SA schools to create the export reports.

It is recommended that schools take a copy of their file to run these exports, as there may be some data manipulation required for the export. This will reduce manual manipulation and possible data changes post export.

1. Enter School's 3 digit SACE ID Number

Under Setup > School Info, specify the schools 3 digit SACE code, or check it is correct, as supplied by the SACE Board.

2. Enter SACE codes into Class Data (F6)

In the Classes > Class Data (F6) screen, ensure the SACE code column is selected from the View menu.

This will show a column in Class Data (F6), titled SACE code.

The official SACE codes, as per the SACE Board current year documentation, need to be entered in this column next to the appropriate classes.

In the Reports screen under Exports you will see a SACE (SA) choice. Click on this link.

Two files will be created:

A Classes file which contains School ID, Year, Stage, Official Code, Credits, Class ID, Program variant, Semester, Teacher code, School class code & Results due
An Enrolments file with similar fields and all students’ enrolments.

These files will be exported to the Exports folder in the same location as your etz file is stored.

The main issues will be in the Class Number and the Program Variant columns.
If this does not match the SACE class number due to the way you have chosen your codes to be written post line generation, you can alter your codes in a copy of your file used purely for these exports.
Program Variants for subjects like Mathematics will need to be added post export for any variants.

It is recommended that if the class codes need to be changed to ensure the class number is correct on the export, that this is done in a copy of the etz file. Continue to make changes in this copy of the etz file until the export is as required for both export files.