Preamble
- new school file set up
- synchronisation processes
- synchronisation troubleshooting

Type of sync
Which data is sent to the other system?

Tes Timetable feature | Notes on feature | Is this feature received by the other system? | Other notes |
Bell times | Bell times as per Grid structures | Unsure | |
Campuses | Campuses and their associated rooms | Unsure | |
Classes | Class Name, Class Code, Year level, Number of Students, Department(Faculty) | Yes | |
Class lists | No | ||
Composite classes (linked classes) | One teacher teaching more than one class at the same time | Unsure | |
Duty roster | Unsure | ||
Faculty data | Unsure | ||
Grid structure codes | Unsure | ||
Multi-file | Two (or more) timetable files | Unsure | |
Multi-grid | Multiple grids with different bell times | Unsure | |
On-call roster | Unsure | ||
Priority classes | The priority class that shows on student's timetables where they have class clashes | Unsure | |
Room data | Room Code, Name, Size, Campus, Comment | Unsure | |
Rotation classes | Classes from particular rotations | Unsure | |
RTO roster | Unsure | ||
Student data | Student Code, Name, Preferred name, Year level, Letter group, House, Gender, StatewideID, Email, Phone | No | |
Study roster | Study classes, staffing and rooming roster | Unsure | |
Sub-classes | Unsure | ||
Teacher data | Teacher Name,Email | Yes | |
Teacher days off (Unavailables) | Unsure | ||
Timetable data | No | ||
Two (or more) rooms at once | Unsure | ||
Two (or more) teachers at once | Unsure | ||
Year levels (non-numeric) | Year levels such as SPT, LSUP, ROLL, Yr9+10 etc | Unsure |
Steps to synchronise data
Step 1: Set up the Pivot sync

- Navigate to File > Synchronise > Configure
- Select the 'Sync' tab
- Click on the blue plus button
and select "Pivot" from the dropdown

Step 2: Perform the export
- On the Connection Tab click ‘Browse’ to configure a destination folder (This is where the CSV file is saved)
- On the Connection Tab click ‘Browse’ to configure a destination folder (This is where the CSV file is saved)


'Sync each time you save' - This means, sync will occur automatically on a ctrl-S save. In this case, data is first saved locally to disk, and then an attempt is made to sync with all external systems. This is simple, but you may want to disable this if the external systems or your network is slow to sync, or you want more control about 'when' you publish data through to other systems. No message is shown on a sync-on-save, as it is done quietly. Only active sync via menu/ctrl-K will show a completion message.
- Go to File>Synchronise>Sync now and then click on ‘Create TT publish file’

- The relevant file named "Edval to Pivot" will be saved in the folder that you specified earlier
File Name | Data column (A) | Data column (B) | Data column (C) | Data column (D) | Data column (E) | Data column (F) | Data column (G) | Data column (H) |
Edval to Pivot.csv | Department (Faculty) | Class Name | Class Code | Year Level | Number of Students | Teacher first name | Teacher last name | Teacher Email |
Step 3: Upload the CSV file to the Pivot portal

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