Make sure that your region in 'Setup > School info > Admin' is set to UK or Ireland.

The SchoolBase sync will not appear in sync drop-down if the incorrect region is selected.

Preamble

Timetabling data that exists in Timetable files are usually sent on to one or more other non-Tes systems, such as student learning management systems, reporting systems, administration systems, and many more. The Tes integration team works with other systems to make sure that the data required to be sent is in the correct format. This document outlines the synchronisation process to SchoolBase.

While Tes takes all care to ensure any mention to the other system is correct and up to date, it is the user's responsibility to check with the other system prior to an initial sync. If the user becomes aware of any changes to the other system, we would very much appreciate this feedback.

Type of sync

This sync is performed by exporting a csv file that has been correctly formatted, ready uploading into SchoolBase.

The SchoolBase export function will export the following CSV files:

1. CLASSLISTS
2. TTEXP-T

Which data is sent to the other system?

This table lists many of the data and features found in Tes and, where known by Tes specialists, whether they are also understood by the other system.

Note that Tes builds many excellent features to help users build high quality timetables, and while these features can be sent onto the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features. 

Tes Timetable feature	Notes on feature	Is this feature received by the other system?	Other notes
Bell times	Bell times as per Grid structures	No
Campuses	Campuses and their associated rooms	No
Classes	Classes as per Class data screens	Yes
Class lists		Yes
Composite classes (linked classes)	One teacher teaching more than one class at the same time	No
Duty roster		No
Faculty data		No
Grid structure codes		No
Multi-file	Two (or more) timetable files	No
Multi-grid	Multiple grids with different bell times	No
On-call roster		No
Priority classes	The priority class that shows on student's timetables where they have class clashes	No
Room data	Room Code, Name, Size, Campus, Comment	Yes
Rotation classes	Classes from particular rotations	No
RTO roster		No
Student data	Student Code, Name, Preferred name, Year level, Letter group, House, Gender, StatewideID, Email, Phone	Yes
Study roster	Study classes, staffing and rooming roster	No
Sub-classes		No
Teacher data	Teacher Code, Name, Preferred name, Faculty, Gender, Email, Phone	Yes
Teacher days off (Unavailables)		No
Timetable data		Yes
Two (or more) rooms at once		No
Two (or more) teachers at once		No
Year levels (non-numeric)	Year levels such as SPT, LSUP, ROLL, Yr9+10 etc...	No

Other important information

Your timetable file teacher codes must match your SchoolBase teacher codes.  Otherwise those lessons won’t be published.  Change them in either the timetable file and/or SchoolBase until they’re all matching. 

Similarly, you need to ensure that your timetable file room codes match your SchoolBase room codes. 

Steps to Synchronise data

Step 1: Check if any SchoolBase set up is required

Many systems require some set up prior to receiving timetable data from the timetable file. Check with SchoolBase.

Step 2: Configure the Timetable file

Step 3: Perform the sync export

1. Go to File>Synchronisation>Sync now.
2. Ensure ‘SchoolBase’ is selected from the dropdown in the top-right corner.
3. Select Create TT publish file.
   
   
   
4. The two excel files that are created, called ‘TTEXP-T and ‘CLASSLISTS, are in the folder that was specified earlier.
   
   

Step 4: Upload/Import the CSV files into SchoolBase