TABLE OF CONTENTS
Preamble
Timetabling data that exists in Timetable files is usually sent on to one or more other non-Tes systems, such as student learning management systems, reporting systems, administration systems, and many more. The Tes integration team works with other systems to make sure that the data required to be sent is in the correct format. This document outlines the synchronisation process to SchoolPRO.
While Tes takes all care to ensure any mention of the other system is correct and up to date, it is the user's responsibility to check with the other system prior to an initial sync. If the user becomes aware of any changes to the other system, we would very much appreciate this feedback.
Type of sync
This sync is performed by exporting a csv file that has been correctly formatted, ready to upload into SchoolPRO.
The SchoolPRO export function will export the following CSV file:
- classlessons.csv
Which data is sent to the other system?
This table lists many of the data and features found in Tes and, where known by Tes specialists, whether they are also understood by the other system.
Note that Tes builds many excellent features to help users build high-quality timetables, and while these features can be sent onto the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features.
| Tes Timetable feature | Notes on feature | Has this feature received by the other system? | Other notes |
| Bell times | Bell times as per the Grid structures | No | |
| Campuses | Campuses and their associated rooms | No | |
| Classes | Class Code, Teacher Code, Room Code | Yes | |
| Class lists | No | ||
| Composite classes (linked classes) | One teacher teaching more than one class at the same time | Yes | |
| Duty roster | Yes | ||
| Faculty data | No | ||
| Grid structure codes | Yes | ||
| Multi-file | Two (or more) timetable files | No | |
| Multi-grid | Multiple grids with different bell times | No | |
| On-call roster | Yes | ||
| Priority classes | The priority class that shows on students' timetables where they have class clashes | No | |
| Room data | Room Code | No | |
| Rotation classes | Classes from particular rotations | No | |
| RTO roster | Yes | ||
| Student data | Student Code | No | |
| Study roster | Study classes, staffing and rooming roster | Yes | |
| Sub-classes | Yes | ||
| Teacher data | Teacher Code | No | |
| Teacher days off (Unavailables) | No | ||
| Timetable data | No | ||
| Two (or more) rooms at once | No | ||
| Two (or more) teachers at once | No | ||
| Year levels (non-numeric) | Year levels such as SPT, LSUP, ROLL, Yr9+10, etc. | Yes |
Steps to Synchronise data
Step 1: Check if any SchoolPRO setup is required
Many systems require some setup prior to receiving timetable data from the timetable file. Check with SchoolPRO.
Step 2: Configure the Timetable file
- Go to File>Synchronise>Configure>Sync
- Click the plus sign and select ‘SchoolPro’ from the new dropdown.
- Click on Configure.
4. On the Connection tab, ensure that ‘SchoolPro’ is selected in the top-right corner.
Click ‘Browse’ to configure a destination folder (this is where the file is saved).
Click ‘Browse’ to configure a destination folder (this is where the file is saved).
Sync each time you save - This means sync will occur automatically on a Ctrl-S save. In this case, data is first saved locally to disk, and then an attempt is made to sync with all external systems. This is simple, but you may want to disable this if the external systems or your network is slow to sync, or you want more control over 'when' you publish data through to other systems. No message is shown on a sync-on-save, as it is done quietly. Only active sync via menu/ctrl-K will show a completion message.Step 3: Perform the sync export
- Go to File>Synchronisation>Sync now.
- Ensure ‘SchoolPro’ is selected from the dropdown in the top-right corner.
- Select Create TT publish file.
- Select the rotation/s of data you wish to extract and click Ok.
- A classlessons.csv file is created in the folder that was specified earlier.
The table below explains what type of data is in the classlessons.csv contains
File Name | Data column (A) | Data column (B) | Data column (C) | Data column (D) | Data column(E) | Data column(F) | Data column(G) |
classlessons.csv | Weekday (e.g. MonA, TueA, WedB, etc.) | Year level | Period Name (1, 2, 3...., R, L1, L2, AD, PD) | Class Code | Teacher Code | Room Code | Class Type ( e.g. Study, OnCall and Yard duty classes |
Step 4: Upload/Import the CSV files into SchoolPRO
For information on how to import this to SchoolPRO, please contact the SchoolPRO support team.
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