The following information has been provided by the other system and was correct at the time of publication. Please check the other system's documentation for any changes to the process and contact them for any support required, as Tes specialists are not able to advise.

Type of sync

Which data is sent to the other system?

This table lists many of the data and features found in Tes and and whether they are understood by the other system.

Note that Tes builds many excellent features to help users build high quality timetables, and while these features can be sent onto the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features. 

Tes Timetable feature	Notes on feature	Is this feature received by the other system?	Other notes
Bell times	Bell times as per Grid structures	Yes
Campuses	Campuses and their associated rooms	No
Classes	Class code, GUID, Faculty, Course Name	Yes
Class lists		Yes
Composite classes (linked classes)	One teacher teaching more than one class at the same time	Unsure	We are sending the data from our end but are unsure that SchoolSync is supporting this feature. Please check with SchoolSync
Duty roster		Unsure
Faculty data		Yes
Grid structure codes		Yes
Multi-file	Two (or more) timetable files	No
Multi-grid	Multiple grids with different bell times	Unsure
On-call roster		Unsure
Priority classes	The priority class that shows on student's timetables where they have class clashes	Unsure
Room data	Room Code	Yes
Rotation classes	Classes from particular rotations	No
RTO roster		No
Student data	Student Code, First name, Last name, Year level, Gender, Email	Yes
Study roster	Study classes, staffing and rooming roster	Yes
Sub-classes		No
Teacher data	Teacher Code, First name, Last name, Faculty, Gender, Email	Yes
Teacher days off (Unavailable)		No
Timetable data		Yes
Two (or more) rooms at once		No
Two (or more) teachers at once		No
Year levels (non-numeric)	Year levels such as SPT, LSUP, ROLL, Yr9+10 etc...	Unsure

Yes - The data is sent from our end and is being received and processed by 3rd party system. 

No - The data is not supported by 3rd party systems and is not sent from the timetable file.

Unsure - The data is being sent from the timetable file but we are unsure if it is being processed and supported by SchoolSync. 

Steps to Synchronise data

Step 1: Check if any SchoolSync set up is required

Many systems require some set up prior to receiving timetable data from the timetable file. Check with SchoolSync.

Step 2: Configure the Timetable file

1. Go to File>Synchronise>Configure>Sync
2. Click on the plus sign and select ‘SchoolSync (LISS)’ from the new dropdown.
3. Click on Configure.
   
   
   
4. In the Connection tab, input your credentials. Schoolsync will provide you with the URL, Username and Password.
5. Proxy - Not usually required. See your school network administrator if a proxy message appears after testing your connection.
6. Click the 'Test Connection' button to check that the details are correct and the link between the timetable file and Schoolsync is working correctly.
   
   
   
7. Go to the ‘Other’ tab and change any options to your preference. 
   
   
   Option

   Option	Details
   Sync timetable & class lists every time you save	This will send only the timetable and class membership data to SchoolSync each time you save the file
   Exclude Yard duties	When ticked Yard duties will be ignored for syncing purposes
   Exclude Study classes	When ticked Study classes will be ignored for syncing purposes
   Exclude On-calls	When ticked On-calls will be ignored for syncing purposes
   Which years?	This option allows you to select the specific year levels to sent to SchoolSync. Please leave all of the year levels un-ticked if you want to send everything. Note. This function will only appear if the timetable file is a Multi grid.

   
   

Basic Sync

1. Go to File>Synchronise>Sync Now, and select ‘Basic’ 
2. Ensure ‘Schoolsync (LISS)’ is selected from the dropdown in the top-right corner.
3. Input the date range you wish to update the Schoolsync data in.
4. Click ‘Go’ to sync.

Advanced Sync

1. Go to File>Synchronise>Sync Now, and select ‘Advanced’ sync.
2. Ensure ‘Schoolsync (LISS)’ is selected from the dropdown in the top-right corner.
3. Select which data you want to sync to Schoolsync.
4. Click ‘Go’ to sync

Create support log file: Occasionally, Tes specialists may ask you to perform a sync and tick this box, which will create a text file in the same location as the timetable file. This file can be sent to Tes to help with troubleshooting.