1. new school file set up
2. synchronisation processes
3. synchronisation troubleshooting

While Tes takes all care to ensure any mention to the other system is correct and up to date, it is the user's responsibility to check with the other system prior to an initial sync. If the user becomes aware of any changes to the other system, we would very much appreciate this feedback.

Type of sync

1. TIMETABLE.TXT

Which data is sent to the other system?

This table lists many of the data and features found in Tes and, where known by Tes specialists, whether they are also understood by the other system.

Note that Tes builds many excellent features to help users build high quality timetables, and while these features can be sent onto the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features.

Tes feature	Notes on feature	Is this feature received by the other system?	Other Notes
Bell times		No
Classes	Classes as per Class data screens	Yes
Class lists		No
Composite (linked) classes	One teacher teaching more than one class at the same time	No
Duty roster		Yes
Faculty data		Yes
Grid structure codes		Yes
Multi-file	Two or more .etz timetable files	No
Multi-grid	More than one bell times structures set up	No
On-call roster		Yes
Priority classes	The chosen class on a student's timetable where they have class clashes.	Yes
Room data	Room Code, Name, Size, Campus, Comment	Yes
Rotation classes	Classes from particular rotations	Yes	File is exported based on the current rotation of the file.
RTO roster		Yes
Student data	Student Code, Name, Preferred name, Year level, Letter group, House, Gender, StatewideID, Email, Phone	Yes
Study roster	Study classes, staffing and rooming roster	Yes
Sub-classes		Yes
Teacher data	Teacher Code, Name, Preferred name, Faculty, Gender, Email, Phone	Yes
Teacher days off (Unavailables)		No
Timetable data		Yes
Two (or more) rooms at once	Self-explanatory	No
Two (or more) teachers at once	A class with two or more teachers at the same time	No
Year levels	Year levels such as SPT, LSUP, ROLL etc	Yes

1. Open the relevant Timetable file, and go to File > Synchronise > Configure > Sync tab
2. Select the + button and choose 'JSON Timetable' from the drop down menu.

1. Select the Configure button, which will move you to the Connection tab. A destination folder must be selected to direct where the .csv files will be saved. Select Browse and locate or create the desired location.

1. Enter the name of the folder where the export csv is to be stored.

'Sync each time you save' - This means, sync will occur automatically on a ctrl-S save. In this case, data is first saved locally to disk, and then an attempt is made to sync with all external systems. This is simple, but you may want to disable this if the external systems or your network is slow to sync, or you want more control about 'when' you publish data through to other systems. No message is shown on a sync-on-save, as it is done quietly. Only active sync via menu/ctrl-K will show a completion message.

Step 3: Perform the sync export

1. Go to File > Synchronisation > Sync now.
2. Ensure ‘JSONTimetable’ is selected from the dropdown in the top-right corner.
3. Select Create TT publish file

1. Select OK

You can navigate to the file location to look at the data if desired.