TABLE OF CONTENTS
Preamble
Timetabling data that exists in Timetable files are usually sent on to one or more other non-Tes systems, such as student learning management systems, reporting systems, administration systems, and many more. The Tes integration team works with other systems to make sure that the data required to be sent is in the correct format.
This document can be referenced for:
- new school file set up
- synchronisation processes
- synchronisation troubleshooting
The following information has been provided by the other system and was correct at the time of publication. Please check the other system's documentation for any changes to the process and contact them for any support required, as Tes specialists are not able to advise.
Type of sync
This sync is performed by a 'LISS' sync, which is a sync that sends data at the push of a button with no need to manually upload data into the other system.
Which data is sent to the other system?
Note that Tes builds many excellent features to help users build high quality timetables, and while these features can be sent onto the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features.
| Tes feature | Notes on feature | Is this feature received by the other system? | Other Notes |
Bell times | Yes | ||
| Classes | Classes | Yes | |
| Class lists | Yes | ||
Composite (linked) classes | One teacher teaching more than one class at the same time | Yes | |
| Duty roster | Yes | ||
| Faculty data | Yes | ||
| Grid structure codes | Yes | ||
Multi-file | Two or more .etz timetable files | No | |
| Multi-grid | More than one bell times structures set up | Unsure | Campus code is appearing in the log file with Ttstructure flag. Please with Literatu if MG is supported. |
| On-call roster | Yes | ||
Priority classes | The chosen class on a student's timetable where they have class clashes. | Yes | |
| Room data | Room Code | No | |
| Rotation classes | Classes from particular rotations | Yes | Both rotation classes are appearing in the log file. |
| RTO roster | No | ||
| Student data | Student Id (Code), First name, Surname, Year level, Gender, Email. | Yes | |
| Study roster | Study classes, staffing and rooming roster | Yes | |
| Sub-classes | No | ||
| Teacher data | Teacher Code, Surname name, first name, Faculty, Gender, Guid. | Yes | |
| Teacher days off (Unavailables) | No | ||
| Timetable data | Yes | ||
| Two (or more) rooms at once | |||
| Two (or more) teachers at once | A class with two or more teachers at the same time | No | |
| Year levels (non-numeric) | Year levels such as SPT, LSUP, ROLL etc | Yes |
Yes - The data is sent from our end and is being received and processed by 3rd party system.
No - The data is not supported by 3rd party systems and is not sent from Tes.
Unsure - The data is being sent from Tes but we are unsure if it is being processed and supported by Literatu.
Steps to synchronise data
Step 1: Check if any Literatu set up is required
Many systems require some set up prior to receiving timetable data from Tes. Check with Literatu.
Step 2: Configure the Tes Timetable file
- Open the relevant Timetable file, and go to File > Synchronise > Configure > Sync tab
- Select the + button and choose 'Literatu' from the drop down menu.
- Go to File > Synchronise > Configure > Connection tab: Enter the following information into the Connection screen:
| Options | Details |
| URL | Contact Literatu for your school's URL |
| Username | Contact Literatu for your school's Username |
| Password | Contact Literatu for your school's Password |
| School Code | Contact Literatu for your school's Password |
| Proxy | Not usually required. See your school network administrator if a proxy message appears after Testing connection. |
- Click the 'Test Connection' button to check that the details are correct and the link between Tes and Literatu is working correctly.
- Go to File > Synchronise > Configure > Other tab
| Option | Details |
| Sync timetable & class lists every time you save | This will send only the timetable and class membership data to Literatu each time you save the file |
| Exclude Yard duties | Ticking this option will not send yard duties to Literatu. |
Exclude study classes | Ticking this option will not send study classes to Literatu. |
Exclude On-calls | Ticking this option will not send On-calls to Literatu. |
Which years? | This option allows you to select the specific year levels to sent to School Bytes. Please leave all of the year levels un-ticked if you want to send everything. Note. This function will only appear if the etz file is a Multi grid. |
Step 3: Perform the sync
- Go to File > Synchronise > Sync now.
There are two sync options: Basic or Advanced.
The Basic sync sends Class lists, Timetable, Duty Roster and Study classes to Literatu for the desired time period, and downloads student and teacher data into the file.
Warning: The basic sync may download staff data that is not wanted in the .etz file, such as admin and support staff. The Advanced option may be used to avoid this situation.
The Advanced sync allows the user to maintain full control over what data is synced back and forth between Tes and Literatu.
The right hand side box (Timetable--> Literatu server) shows the options for data transfer from Tes into Literatu.
The right hand side box (Timetable--> Literatu server) shows the options for data transfer from Tes into Literatu.
- Enter the sync dates. If using the Advanced sync, tick the data that is to be sent/received.
- Press Go!
While Tes support has some understanding of Literatu settings, users must refer to Literatu documentation for detailed Literatu configuration.
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