TABLE OF CONTENTS
Preamble
Daily data that exists in Timetable Daily are usually sent on to one or more other non-Tes systems, such as student learning management systems, reporting systems, administration systems, and many more. The Tes integration team works with other systems to make sure that the data required to be sent is in the correct format. The Posimente platform is designed in collaboration with whole school communities to support, manage and improve the wellbeing of their unique students
This document can be referenced for:
- new school Daily set up
- synchronisation processes
- synchronisation troubleshooting
While Tes takes all care to ensure any mention to the other system is correct and up to date, it is the user's responsibility to check with the other system prior to an initial sync. If the user becomes aware of any changes to the other system, we would very much appreciate this feedback.
Type of sync
This sync is performed by a 'LISS' sync, which is a sync that sends and receives data at the push of a button with no need to manually upload data into the other system.
Which data is sent to the other system?
This table lists many of the data and features found in Tes and, where known by Tes specialists, whether they are also understood by the other system.
Tes builds many excellent features to help users build high quality timetables, and while these features can be sent onto the other system through the synchronization process, not all systems have built the capability on their end to receive/display these features.
| Tes feature | Notes on feature | Is this feature received by the other system? | Other notes |
Cycle date mapping | bell times and date mapping calendar | Yes | |
Campuses | Campuses and their associated rooms | Yes | |
Classes | Class code, GUID, Faculty, Course Name, Assigned teacher | Yes | |
Class lists | Yes | ||
Composite classes (linked classes) | One teacher teaching more than one class at the same time | Yes | |
Duty roster | Yes | ||
Faculty data | Yes | ||
Grid structure codes | Yes | ||
Multi-file | Two (or more) timetable files | Yes | |
Multi-grid | Multiple grids with different bell times | Yes | |
On-call roster | Yes | ||
Priority classes | The priority class that shows on student's timetables where they have class clashes | Yes | |
Room data | Room Code, Name, Size, Comment | Yes | |
Rotation classes | Classes from particular rotations | No | |
RTO roster | Yes | ||
Student data | Student Code, First name, Last name, Year level, Gender, GUID | Yes | |
Study roster | Study classes, staffing and rooming roster | Yes | |
Sub-classes | Yes | ||
Teacher data | Teacher Code, First name, Last name, Faculty, GUID | Yes | |
Teacher 'Days Available' | Yes | ||
Timetable data | Yes | ||
Two (or more) rooms at once | Yes | ||
Two (or more) teachers at once | Yes | ||
Year levels (non-numeric) | Year levels such as SPT, LSUP, ROLL, Yr9+10 etc... | Yes | |
Publish Daily Timetable | Sends the following Daily data: Events, Covers, Absences and Room swaps | Yes |
Yes - The data is sent from our end and is being received and processed by 3rd party system.
No - The data is not supported by 3rd party systems and is not sent from Tes.
Unsure - The data is being sent from Tes but we are unsure if it is being processed and supported by Posimente.
Steps to synchronise data
Step 1: Check if any Posimente set up is required
Many systems require some set up prior to receiving timetable data from Tes. Please check with Posimente support.
Note: We need all the steps from Posimente to be recorded here.
Step 2: Configure the Timetable Daily Sync
- Go to Daily > Synchronise
- Choose 'Add sync system' and select Posimente from the system dropdown.
- Enter the credentials that you received from Posimente. (Contact Posimente if unsure about these details).
- The 'Auto Sync' section is deselected by default. If you wish Timetable Daily to sync room bookings and/or cyclical timetable changes from the timetable file automatically then select one or both of these options. For more information on this feature please see the following document: Automated Instant Synchronisation.
- In the 'Other' section please select your preferences and then click Save.
Option Details Exclude yard duties/study classes/on-calls When ticked Yard duties ,studyclasses and on-calls will be ignored for syncing purposes
Step 3: Perform the sync
Go to Daily --> Synchronise > Choose Posimente from the 'Sync configs'
There are two sync options: Basic sync or Advanced sync.
Advanced Sync
This sync type is normally used for the first time when needing to perform a full sync which could be a very first time setup or new academic year or new semester with major changes coming from timetalbe file. This sync type would not only send the daily data but also any timetable related will be synced.
To perform a advance sync:
- Go to Daily > Synchronise and select the Posimente sync configuration.
- Select 'Advanced sync' from the actions panel.
- Select the data that is required to be sent.
- Select 'Sync' to complete the process.
Basic Sync
The basic sync here is the same as "Advanced Sync" in terms of what data is being synced, the only difference with Advanced is that it has preselected all type of data unlike "Advanced sync" where you can select what data type to sync and basic also does not have "Create support log file" that can be helpful if Posimente/Tes support team needs access to the log to troubleshoot the issue.
- Go to Daily > Synchronise and select the Posimente configuration.
- Select Basic sync from the actions panel.
- Enter the dates required.
- Select Sync to complete the process.
Publish & Sync
Publish & Sync option is the recommended approach used on daily basis by daily organisers. This will sync all the daily veriations happening for the date range.
To perform Publish and Sync:
- Go to Daily > Cover and Click on the Publish.
- Select Publish and Sync with other system from the Publish covers panel.
- Enter the dates required.
- Select Sync to complete the process.
For more information on this feature please see the following document: Tes Timetable Daily: Covers Tab
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