Preparing for Ctrl+Q Check 

Prior to conducting the Ctrl+Q Check, you need to:

1. Check Curriculum Plans and sign off

Review each year level's Curriculum Plan screen to ensure the structure is correct. 

Steps to checking Curriculum Plan/Class Data:

1. Check the group/block structures are correct - remember, classes placed as vertical blocks or with vertical links will be forced to happen at the same time. Classes placed horizontally will happen at different times. Refer to E10 - Curriculum Plan Basics 
2. Check that the number of periods displayed in the top left corner of the curriculum plan matches with the number of teaching periods in the Grid Structure for that particular year level - you will also need to check the numbers add up for each band if you have several set up.
3. Check the spread requests in Class Data are compatible. Classes in the same vertical block with the same number of periods should have the same spread. Refer to E10 - Class data: Spread.
4. Check Year structure to confirm blocks and overall layout appears correct. Refer to E10 - Year Structure.
5. In the Year Structure screen, sign-off the year level once you have confirmed the structure. Click 'Sign Off'  in the action bar. The icon changes from red to green. 
6. Repeat Steps 1 - 5 above for all year levels. 

Once all year levels are signed off, confirm teacher preferences can produce a workable solution by running sample staff in Teachers > Staff allocations > Auto staffing. Refer to E10 - How to: Auto Staff / Sample Staff classes.

NOTE
Auto staff tests whether a viable staffing solution is possible and highlights any issues. It is not necessary to keep this sample solution; staffing can be cleared and reviewed at a later point during the construction process.

Conducting a Ctrl+Q Check

Once all year levels have been signed off and a sample staffing conducted, run the Ctrl+Q Check. 

1. Navigate to Grid > Check Everything, or press Ctrl+Q on your keyboard.
2. This will produce up to two tables. 

Reading the Ctrl+Q Check Table 

The Ctrl+Q check table consists of the following: 

1. Title of the error.
2. Description of the issue with recommended action. In some instances there may be multiple solutions. 
3. Count of occurrences. All instances of an error must be resolved before champagne can be achieved.
4. List of the specifics of each instance of the error.
5. 'Take me There' button to quickly navigate to the screen where the issue can be viewed and potentially resolved. 

Using Ctrl+Q to Achieve Champagne

• Run the initial Ctrl+Q Check once next year's data is entered.
• Work through each error to resolve them. Re-run Ctrl+Q until all errors are resolved. 
• Achieving champagne means that the current data is free of conflicting information and ready for construction in the Master grid - a key milestone in the timetabling process.

IMPORTANT 
Although it is possible to achieve champagne by resolving only the errors - leaving warnings outstanding - it is strongly recommended that warnings are also resolved, or at least noted and understood.

Typically, changes to data are made throughout the construction process. It is a good idea to periodically run Ctrl+Q checks throughout the construction process to ensure that your data remains valid and conducive to constructing a viable timetable.

For an overview of some of the common errors shown in the Control-Q checks, have a look at the attached document. Any that you are having particular issues resolving, you can query with the team by emailing edval-timetable.support@tes.com