Most schools do not add administration (office) staff to this table. Only those staff members that will be allocated to classes as teachers, support staff or the Duty roster need to be added to this table. Administration staff can be added to Tes Timetable Daily (if your school is licensed) for the purpose of keeping track of leave. 

View options

 It is important to place teachers in the faculty where they teach the majority of their subjects, so that they will appear grouped with like teachers in other screens. Teachers belong to one faculty only for grouping purposes, but may be included in Subject teacher options for subjects in any faculty. To create new faculties, or edit existing faculties, go to Admin > Setup > Faculty data. 

Fields to show

 

Default display fields

1. Code: A short code used to refer to the teacher. This code should match the codes used in your school admin system, where possible. The preferred format is to use the first 2 or 3 letters of the teacher's surname, followed by the first letter of the given name. This allows sorting on codes to sort by surname.
     Example: Neil Bark = BARN.

2. Name: The teacher's name, in the format of "SURNAME, Given name" so that sorting will be done by surname. The surname is clearly identified in capitals and separating the first name by a comma, to ensure the name is correctly interpreted in exports.
     Example: BARK, Neil

3. MaxLoad: The maximum load each teacher can be allocated, including non-teaching allowances, expressed as the number of periods per cycle to 1 decimal place. E10 will calculate the equivalent value based on the data in the FTE column and in Setup > School info, but it can be manually adjusted afterwards if needed. Ideally, all full-time staff will have the same MaxLoad. Positions of responsibility and non-teaching loads will be entered into Teachers > Allowances. E10 will subtract all allowances from the MaxLoad to calculate the number of teaching periods a teacher can be assigned.

6. Notes: This is a free-format text field. It is not used in the timetable generation process but allows you to record general comments about the teacher, e.g. 'long service leave term3'.

The Notes text displays in Tes Timetable Daily and will be visible to anyone with access to it, so be careful to enter text appropriately. 

Additional fields

There are additional fields that can be displayed via the View menu.

Admin ID: The code used by any overarching system that E10 syncs to. These must match to sync correctly.
Note: This column may be titled according to the system E10 synchronises with, eg Compass ID, Sentral ID, etc.

Phone: Displays teachers' phone numbers.

 FTE is important for Daily Organisers to calculate part-time cover loads in Tes Timetable Daily. 

Gender: Displays the teacher's gender. Valid entries are F, M or X.

Elective team: An obscure feature used by US schools with the 'Tertiary Features' of elective line construction.

Home room: Enter the room code of the room where the teacher mostly teaches, if your school is lucky enough to have enough rooms to allow this. That teacher will then almost always have their classes allocated to this room, provided the room is also in the room set for that class.  The home room may not be auto-allocated to a teacher if there is a class on at the same time that requests this room at a higher preference level.  This column is the same column as 'Homeroom Of' in Rooms > Room data (F5).

House: Assign teachers to a house as defined in Students > Sporting house data. It may be useful for exports. Some schools create classes for House, which can be more flexible.

Main campus: (Relevant only if you're using the multi-campus feature). Assign each teacher to a campus where they most likely teach. Affects which grid is used for their timetables, and in interpreting the 'unavailable' syntax and allocating duties.

User access controls: Restrict the access rights of individual staff to view and make changes to data. To create access or change access, press 'Edit ' and add a password.

MaxLoad in minutes: Displays teacher loads counted by the minute (format hours: minutes). E10 will calculate the equivalent value based on the data in the FTE column and in  Setup > School info, but it can be manually adjusted afterwards if needed. 

GUID: This is a globally unique identifier for an object such as a code, class, room, teacher or student. This field cannot be edited. It is used when synchronising between different software systems.

Teacher sets: This screen shows an overview of all the courses that each teacher is considered as an option to teach, either as a preferred, (fallback) or (if desperate) option. It is not a listing of what they are currently teaching, nor necessarily what they will be assigned to teach; it is the courses that E10 will consider them to teach. This view is a summary subject list per teacher, in comparison to Teachers > Subject Teachers, which shows a list of teachers per subject.

Editing Teacher data

Edit teacher code: Click in the teacher code cell, hit BACKSPACE and type in the new code.

 When you change a teacher’s code, a pop up will prompt you to confirm whether the teacher is the same person or a new person. Making the correct selection is important, as it directly affects teacher history, particularly if you use Daily. Select Same person if the same teacher is keeping their existing record and simply requires a new code. Select New if a different teacher is replacing the previous one. 

Add a teacher: Enter the new teacher’s details into the bottom blank cells or press Insert on your keyboard. If new teachers are to be hired but the name is not yet known, ‘NEWMAT,’ as an example, can be entered for a new Mathematics teacher. The details can be changed once known.

 A teacher’s name must not contain the words “teach,” “teacher,” or “study.” These are reserved keywords within E10, and using them will cause the system to crash. This is a common mistake when adding a dummy or placeholder teacher.

Delete a teacher: Click in the teacher's Code cell and hit delete on the keyboard. All teaching allocations must be removed from the teacher before being permitted to delete the teacher.

Add/edit the Faculty: Choose All faculties on the filter, then enter the correct faculty into the Faculty cell. E10 will auto-complete the faculty once recognised.

 When you change a teacher’s FTE, it is essential to update the Unavailable column - and vice versa. For example, if a teacher moves to 0.8 FTE, make sure their allocated day off is added in the Flexible Work tab. If a teacher returns to full time, delete any previously assigned days off. Also, check that the Maxload column is correct. Maintaining accurate FTE, Maxload and unavailabilities is critical for generating a correct timetable. 

Unavailable / Flexible work

 Schools that are using Multi-grid will need to have assigned a 'Main Campus' in 'Teachers > Teacher data' to ensure the Unavailabilities appear correctly in Tes Timetable Daily. 

Double-click on the Unavailable cell to open up the Flexible work tab, where you can enter a teacher’s unavailable times. The preferred syntax of 'non-specific' days off is far more flexible, allowing the timetable itself to dictate the best days off for each teacher. Only specify fixed days off if there is a strong need to be specific, such as pre-arranged external activities like childcare, other work or training, etc.

• Non-specific unavailable times: Enter the number of Full days off (top-left).
  

• Specific unavailable times: Single-click to toggle on/off a period or drag to highlight multiple periods.
  

E10 will convert the entries from the Flexible work tab automatically into a syntax when you return to the Teacher data screen in the unavailable column.

 

 See Portal: Part timers: Best Practice