E10 - ADMIN Setup: Campus data

Modified on Thu, 14 Aug at 12:42 AM

TABLE OF CONTENTS

Campus set up
Campus distance table
Multi grid schools

Preamble

Multiple campuses may be set up in E10 to help manage the timetable, and may be either physically apart or on the same site.

Campus information is associated with the following data:

Year levels: Admin > Setup > Year levels
Each year level will be matched to a campus. This is important for Multi-grid schools (where there are different bell times operating in different year levels) to set the right 'Grid structure' for each year level.
Teachers: Teachers > Teacher data
Each teacher may be assigned to a main campus for filtering and viewing purposes. Ensure that the column 'Main campus' is selected from the View options.
Rooms: Rooms > Room data
Rooms are associated to each campus. As all classes in E10 have Subject room options entered, E10 then knows which campus each class will be timetabled to.

E10's algorithms use the campus information in the following ways:

Constructing the timetable in the Master grid:
- ensuring that classes are timetabled into appropriate grid slots so that the right rooms are available to them when it comes time to do the room allocations
- manage teacher movement across campuses (Grid > Master grid > Action bar: Weights - Movement of teachers)
Using the Auto-room feature after the timetable is constructed. (Rooms > Room allocations > Action bar> Auto room)

Classes do not need to be associated to a campus. Instead, the Subject room options for each class tells E10 which campus a class will be timetabled to.

Teachers do not need to be associated to a campus, as the Subject room options of classes they are assigned to, or are options for, drive the outcome. For example, if the Subject room options for 7MAT.1 are only rooms associated with the Waterloo campus, then regardless of who the teacher is, the class will be placed onto the Waterloo campus timetable.

Students do not need to be associated to a campus.

Campus set up

Campuses are set up in Admin > Setup > Campus data.

CampusCode: Enter a unique name for each campus.

Rooms: Associate all rooms to a campus. Either click in a cell and either type in the room code, or select a room from the room picker slide out.
*Note that associating rooms to each campus can be more easily done in Rooms > Room data > 'Campus' column. The Campus data screen will be populated as per the Room data screen.

Campus distance table

From the Action bar on the right, choose 'Enter distances between campuses'.

Enter:

the number minutes of expected travel time between campuses
the number of minutes teacher's may be late

Multi grid schools

Schools who have different bell times across their year levels will be licensed as a 'Multi-grid' school. In this case, each campus will be associated with a campus in order to set up the correct bell times in Admin > Setup > Grid Structure.

Tip: Another important entry for multi-campus schools is found in Admin > Settings > Rooms. Tick the 'Stop general room lending between campuses' check box to ensure classes allowing use of 'General' type rooms do not access general rooms from another campus.