E10 - Choice Form Type: Votes (Students)

Modified on Thu, 14 Aug at 12:59 AM

TABLE OF CONTENTS

Preamble
Scenario
Set up a Votes dataset
Enter candidates
Enter Parameters
Rules
Configure form
Sync form
Test form
Students submit votes
Download data

Preamble

Edval Choice offers a number of options when choosing the Type of dataset. Most often the 'Electives' type dataset will be used. Sport and Votes are the next most often used types.

Votes datasets are used to collect simple candidate preferences. No line generation or class creation is done, it is simply a data gathering tool.

Scenario

Year 11 students will vote for 3 positions - Captain, Vice-captain and Sports captain.

Two scenarios are considered:

The voter must choose a different candidate for each position.
The voter may choose the same candidate for all positions.

Set up a Votes dataset

Go to Lines > Datasets
Enter details:
1. Dataset: Enter a unique dataset code
2. Description: Enter a meaningful description, as this is what students will see when they log in online
3. Type: Select Votes from the slide out panel
4. Year Levels: Add all Year Levels of students who will be participating in the vote.

Enter candidates

Go to Lines > Elective data > Courses

Case 1: The voter must choose a different candidate for each position.

Code: Each candidate must have a unique Code
Candidate: Enter the names of each candidate once only.
Rules: Enter a letter category for each position being applied for. For example: C (captain), V (Vice-captain) and S (Sports captain). There may be multiple entries in the Rules column.

In the view below, there are 6 candidates.

ALICER and PRIAS are applying for all positions (C, S, V)
SAML is only applying to be the Captain (C).

Case 2: The voter may choose the same candidate for all positions.

Code: Each candidate must have a unique Code for each position the wish to hold
Candidate: Enter the names of each candidate.
Rules: Enter a single letter category for the position being applied for against each code.

In the view below, Alice Reynolds is applying for all three positions. A unique code has been entered for each position, with each letter category entered into the Rules field.

Enter Parameters

Go to Lines > Elective data > Courses Action bar: Parameters
#Elective Lines: Enter the number of positions being contested. Each 'line' is set by default to 1 Unit.

Rules

No Rules are required in either of these cases.

Case 1: Edval will not allow students to submit duplicates (based on Code).

Case 2: Edval will allow duplicates, as the candidate’s Codes are unique in each instance.

Configure form

Go to Lines > Edval Choice > Configure forms
Minimum/Maximum required units: The required number of submissions a student must make.
Main preference dropdowns: The number of positions to be filled.
Labels: As per the position.
Groups: Enter the letter category of the position to display only the candidates who match the position.

Sync form

Go to Lines > Edval Choice > Sync
Enter sync details.

Test form

Go to Lines > Edval Choice > Publish > Test forms
Log in with the Peter Pan test WebCode
Test forms:
Case 1: Check that the voter must choose a different candidate for each position.
Case 2: Check that the voter may choose the same candidate for all positions.

Students submit votes

Provide WebCodes and voting details to students for voting.

Download data

Go to Lines > Elective data > Students > Download student choices from Edval Choice

The data will be downloaded into the file, totalling the votes and showing who are the preferred candidates.