TABLE OF CONTENTS

• Preamble
• General Steps

1. File > Rollover > All year levels
   Roll over the current year's .etz timetable file, such that Yr10 students are promoted to Yr11 and so on. Capture of subject preferences is largely for the following year, so the file must have the students in the ‘right’ year for their selections. Save the file with the following year in the file name to avoid confusion with current timetable file.
   No rollover is required if you are capturing preferences for current year students in a live file.
   Refer to: E10 - Rollover to Create Next Year's File 
   
   
2. Set up Datasets
   Create new datasets or modify existing ones for the Choice forms you are preparing.
   Refer to: E10 - Datasets 
   
   
3. Define pathways
   Skip this step if only one form or pathway is offered. Where multiple forms or pathways are available to students, the pathways must be defined first.
   Refer to: E10 - Choice: Pathways 
   
   
4. Set up courses and submission rules
   Set up new or modify existing course data, ensuring all courses on offer to students are accurately listed. Certain fields in the Courses screen flow to the online Choice forms, particularly: Subject title, Units, Rules, Coreq, Fee, Years.
   Refer to: E10 - Elective data > Courses 
   Check and update submission Rules where necessary.
   Refer to: E10 - Elective data > Courses Action: Rules 
   Import or enter forbidden courses if required.
   Refer to: E10 - Elective data > Students Action: Forbidden courses 
   Enter Prereq rules if required, then import student marks for prerequisites.
   Refer to: E10 - Choice: Setting Course Prerequisites
   
   
5. Configure forms
   Specify the requirements for setup and display of the online forms.
   Refer to: E10 - Choice: Configure Forms 
   
   
6. Sync forms
   Sync the forms to the webserver.
   Note: A new webcode is required for the following year which you can generate during the rollover process.
   Refer to: E10 - Choice: Sync form 
   
   
7. Test forms
   Preview the forms using the sample student ‘Peter Pan’. Enter dummy selections to verify forms are setup correctly, and if needed, edit the data, resync and test again.
   Refer to: E10 - Choice: Publish - Test forms 
   
   
8. Communicate student webcodes
   a) Basic email from etz file
   b) Via mail-merge paper advice forms
   Refer to: E10 - Choice: Publish - Email or export student webcodes 
   c) Advanced email from Choice online
   Refer to: Choice: Communicate to students via Email or Printed letter 
   
   
9. Student submit preferences
   Students login to my.edval.education, enter their webcode, and submit their subject selections. Ideally, this link is included in the student’s password advice email or paper form.
   Refer to: Choice: Student login view 
   
   Authorised school staff may submit on behalf of students.
   Refer to: Choice: Act as student 
   
   Authorised school staff can monitor submissions.
   Refer to: Choice Forms: List of submitted forms
   Refer to:  Choice Forms: List of not submitted forms
   
   
10. Download student preferences from Choice
    Student submissions can be downloaded at any time, and as many times as you like. Course codes will populate in Elective data > Students.
    Refer to: E10 - Choice: Download student choices from the webserver 
    
    
11. Close the form
    Forms can be closed when the school chooses to stop students from entering preferences.
    Refer to: E10 - Choice: Sync form 
    
    
12. Generate lines
    Line generation involves a series of steps and usually many iterations.
    Refer to: E10 - Elective data > Courses Action: Generate Lines 
    
    
13. Communicate subjects granted to students
    Once lines are approved by school leadership and classes are created, the school can notify students of their allocated subjects for the following year in two ways.
    a) Refer to: Choice: Communicate Subjects granted to students by email 
    b) Refer to: Choice: Display My Subjects to students 

Syncing a Choice form will also sync the current student enrolments. This applies not only to the Choice module, but will also update and overwrite the student enrolments in your other online products such as Daily. This change will only be applied to the academic year of the file that you are syncing your Choice data from.

Refer to other detailed Knowledge base articles for more information: E10 Choice E10 Lines