TABLE OF CONTENTS

• Preamble
• General Steps

1. File > Rollover > All year levels
   Roll over the current year's .etz timetable file, such that you have the current Yr10 students promoted to Yr11 and so on. Capture of subject preferences is largely for the following year, so the file must have the students in the ‘right’ year for their selections. Include the following year in the file name, so that it is not confused with any current timetable file in operation.
   If you are capturing preferences for current year students in a live file, there is no need to roll over the file.
   Refer to: E10 - Rollover to Create Next Year's File 
   
   
2. Set up Datasets
   Set up new, or modify existing, datasets for the Choice forms you are preparing.
   Refer to: E10 - Datasets
   
   
3. Define pathways
   If the school is offering only one form / pathway to students, this step can be skipped. If different forms / pathways are to be offered to students, first define the pathways.
   Refer to: E10 - Choice: Pathways
   
   
4. Set up courses and submission rules
   Set up new, or modify existing, course data, checking all courses on offer to students are listed. Certain fields in the courses screen feed through to the online Choice forms, particularly: Subject title, Units, Rules, Coreq, Fee, Years.
   Refer to: E10 - Elective data > Courses
   Check/add submission Rules.
   Refer to: E10 - Elective data > Courses Action: Rules
   Import or enter forbidden courses (if required).
   Refer to: E10 - Elective data > Students Action: Forbidden courses
   
   
5. Configure forms
   Sync the form with all the existing subjects, students and rules to the web.
   Note that you will need the webcode for the following year, as each year's database requires a different webcode.
   You can generate your own webcode during the rollover process.
   Refer to: E10 - Choice: Configure Forms
   
   
6. Sync forms
   Sync the information to the webserver.
   Refer to: E10 - Choice: Sync form
   
   
7. Test forms
   View the forms as students will see them with the sample student ‘Peter Pan’. Enter dummy selections to make sure the forms have been set up correctly. If not, go back and edit the data, sync and test again.
   Refer to: E10 - Choice: Publish - Test forms
   
   
8. Communicate student webcodes
   a) Basic email from etz file
   b) Via mail-merge paper advice forms
   Refer to: E10 - Choice: Publish - Email or export student webcodes
   c) Advanced email from Choice online
   Refer to: Choice: Communicate to students via Email or Printed letter
   
   
9. Student submit preferences
   Students login online to my.edval.education, enter their webcode, and submit their subject selections. Ideally this link is in student’s password advice email or paper form.
   Refer to: Choice: Student login view
   
   Permitted school staff may submit on behalf of students.
   Refer to: Choice: Act as student
   
   
10. Download student choices from Choice
    Student submissions may be downloaded at any time, and as many times you like. Course codes will populate in the Student's table.
    Refer to: E10 - Choice: Download student choices from the webserver 
    
    
11. Close the form
    Forms can be closed when the school chooses to stop students from entering preferences.
    Refer to: E10 - Choice: Sync form
    
    
12. Generate lines
    Line generation involves a series of steps and usually many iterations. Once lines are arrived at, and classes are created, students will be informed of their subjects granted.
    refer to E10 - Elective data > Courses Action: Generate Lines
    
    
13. Communicate subjects granted to students
    Refer to: Choice: Communicate Subjects granted to students by email
    Refer to: Choice: Display My Subjects to students

Syncing a Choice form will also sync the current student enrolments. This applies not only to the Choice module, but will also update and overwrite the student enrolments in your other online products such as Daily and Interviews.  This change will only be applied to the academic year of the file that you are syncing your Choice data from.

Refer to other detailed Knowledge base articles for more options:
E10 Choice
E10 Lines