TABLE OF CONTENTS
The ‘Room swaps’ tab allows you to enter temporary room changes. These override any room bookings and will automatically bump existing classes out of their rooms if necessary. For bulk room changes, it is advised to use an event.
The Room Swaps Table
Room Swaps Table Columns | |
| Tick the box to select the room swap entry. |
Period | The date and period that the room change applies to. |
Teacher | The teacher involved in the room swap. |
Class | This field is populated automatically from the teacher and period already entered. |
Old Room | This field is populated automatically from the teacher and period already entered. |
New Room | The new room (code) to which this class has been moved. |
Reason | The reason that was entered for the room swap. If an unavailable room was selected, the reason 'bumped' will be displayed for the class which was moved out. |
| Click this icon to edit the room swap. This opens the ‘Update room swap’ window. Make any changes and click ‘Save’. The room swap will be updated. |
Options Menu
The column on the right hand side of the ‘Room swaps’ tab contains the ‘Options’ menu, which shows all options and actions available for this tab.
Room Swaps Options Menu | |
Date | Shows the calendar date for the selected day and the timetable cycle day (MonA). If you have been working in a date in the future, clicking ‘Today’ immediately takes you back to the current day. Scroll forward back with the arrows. |
Actions | Create room swap - Click on ‘Create room swap’ to open the ‘Create room swap’ window. Enter all the required information in the fields and ‘Save’. Delete room swap - Select the box for the room swap entry and click ‘Delete room swap’. The room swap is deleted. |
Generate | Daily Bulletin - The most common daily report which summarises all the covers for the day. It is designed to be printed and placed on the noticeboard for all staff to see. It can also be saved as a PDF and emailed to all staff. Room swaps are displayed on the Daily Bulletin. See Daily Bulletin d for detailed information. Day sheets - An excellent way to distribute the day’s covers and associated class lists to staff. See Day sheets for detailed information. |
Creating a Room Swap
- Navigate to Daily > Home > Room Swaps
- Select 'Create room swap' from the Actions panel. This will open the following window.
- Select the required date and period, the teacher requiring the swap and enter a reason if needed.
- If the required room is available, it will appear in the 'Available' tab. Select the required room to move the class to that room.
- If the required room is unavailable, it will appear in the 'Unavailable' tab. When an unavailable room is selected there will be two options presented: Share or Swap. When 'Share' is selected, a room clash will be created and both classes will share the selected room. When 'Swap' is selected, a swap will occur, with the class originally in the selected room 'bumped' into the room vacated by the other class.
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