TABLE OF CONTENTS
Make sure that your region in 'Setup > School info > Admin' is set to Asia, Brunei, Bangladesh and Timore-Lest.
The Saasyan Tempus sync will not appear in sync drop-down if the incorrect region is selected.
Preamble
Timetabling data that exists in timetable files are usually sent on to one or more other non-Tes systems, such as student learning management systems, reporting systems, administration systems, and many more. The Tes integration team works with other systems to make sure that the data required to be sent is in the correct format.
This document can be referenced for:
- new school file set up
- synchronisation processes
- synchronisation troubleshooting
While Tes takes all care to ensure any mention to the other system is correct and up to date, it is the user's responsibility to check with the other system prior to an initial sync. If the user becomes aware of any changes to the other system, we would very much appreciate this feedback.
Type of sync
This sync is performed by a 'LISS' sync, which is a sync that sends and receives data at the push of a button with no need to manually upload data into the other system.
Which data is sent to the other system?
This table lists many of the data and features found in Tes and and whether they are understood by the other system.
Note that Tes builds many excellent features to help users build high quality timetables, and while these features can be sent onto the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features.
| Tes Timetable feature | Notes on feature | Is this feature received by the other system? | Other notes |
| Bell times | Bell times as per Grid structures | Yes | |
| Campuses | Campuses and their associated rooms | Yes | |
| Classes | Classes as per Class data screens | Yes | |
| Class lists | Yes | ||
| Composite classes (linked classes) | One teacher teaching more than one class at the same time | Yes | |
| Duty roster | Yes | ||
| Faculty data | Yes | ||
| Grid structure codes | Yes | ||
| Multi-file | Two (or more) timetable files | No | |
| Multi-grid | Multiple grids with different bell times | Yes | |
| On-call roster | Yes | ||
| Priority classes | The priority class that shows on student's timetables where they have class clashes | Yes | |
| Room data | Room Code | Yes | |
| Rotation classes | Classes from particular rotations | No | |
| RTO roster | No | ||
| Student data | Student Code | Yes | |
| Study roster | Study classes, staffing and rooming roster | Yes | |
| Sub-classes | No | ||
| Teacher data | Teacher Code | Yes | |
| Teacher days off (Unavailable) | No | ||
| Timetable data | Yes | ||
| Two (or more) rooms at once | No | ||
| Two (or more) teachers at once | No | ||
| Year levels (non-numeric) | Year levels such as SPT, LSUP, ROLL, Yr9+10 etc... | Yes |
Steps to Synchronise data
Step 1: Check if any Saasyan Tempus set up is required
Many systems require some set up prior to receiving timetable data from Timetable file. Check with Saasyan Tempus.
Step 2: Configure the Timetable file
- Go to File>Synchronise>Configure>Sync
- Click the plus sign and select ‘Saasyan Tempus‘ from the new dropdown and then click on Configure.
- In the Connection tab, input your credentials. Saasyan Tempus will provide you with the URL, Username and Password.
- Proxy - Not usually required. See your school network administrator if a proxy message appears after testing your connection.
- Go to the ‘Other’ tab and change any options to your preference.OptionDetailsSync timetable & class lists every time you saveThis will send only the timetable and class membership data to Saasyan Tempus each time you save the fileExclude Yard duties/Study classes/On-callsWhen ticked, Yard duties, Study classes and On-calls will be ignored for syncing purposesWhich years?- Sync all year levels: By default, all year levels are unticked, in which case all year levels will be synced.- Sync some year levels: Select only the desired year levels where not all year levels should be synced. Include Meetings if duties are to be included, as this is where duties are stored.
Step 3: Perform the sync
Advanced Sync
Advanced sync is used to publish specific data to Saasyan Tempus.
To perform an Advanced sync:
- Go to File > Synchronise > Sync Now, and select ‘Advanced’
- Ensure ‘Saasyan Tempus’ is selected from the dropdown in the top-right corner
- Select which data you want to sync to Saasyan Tempus
- Click ‘Go’ to sync
Create support log file: Occasionally, Tes specialists may ask you to perform a sync and tick this box, which will create a text file in the same location as the timetable file. This file can be sent to Tes to help with troubleshootingWas this article helpful?
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