E10 - Synchronisation to Vivo Miles via Direct Connection

Modified on Thu, 14 Aug at 1:00 AM

TABLE OF CONTENTS

Step 1: Configure the Vivo Miles sync in Timetable file
Step 2: Perform the sync
- Basic Sync
- Advanced Sync

This document will outline how to sync your data between the Timetable file and Vivo Miles.

Make sure that your region in 'Setup > School info > Admin' is set to your correct region and not 'Unknown' or 'Other'.

The Vivo Miles sync will not appear in sync drop-down if the incorrect region is selected.

The timetable file can PUBLISH to Vivo Miles:

Students
Teachers
Classes
Class Lists
Timetable
Bell Times

Step 1: Configure the Vivo Miles sync in Timetable file

Go to File > Synchronise > Configure
Select the ‘Sync’ sub-tab
Click the '+' and select "Vivo Miles" from the dropdown
Multiple systems can be set up to sync. It is common to have both the Edval webserver and the school's learning management system configured, along with any other systems the school wishes to regularly sync with.

Go to the ‘Connection’ sub-tab
Ensure that “Vivo Miles” is selected in the top-right corner
Input your credentials. Vivo Miles will provide you with the Vivo Miles Server URL, Username, Password and School code.
Proxy credentials are not usually required. Please see your school network administrator if a proxy message appears after testing your connection
Go to the 'Other' tab
Tick 'Exclude Yard duties/Study classes/On-calls' option if you do not want to send this data to Vivo Miles.
'Which years?' gives you the option of selecting specific year levels to sent to Vivo Miles. Please leave all of the year levels un-ticked if you want to send everything.

'Sync each time you save' - This means the sync will occur automatically on a ctrl-S save. In this case, data is first saved locally to disk, and then an attempt is made to sync with all external systems. This is simple, but you may want to disable this if the external systems or your network is slow to sync, or you want more control about 'when' you publish data through to other systems. No message is shown on a sync-on-save, as it is done quietly. Only active sync via menu/ctrl-K will show a completion message.

Step 2: Perform the sync

Basic Sync

Basic sync is for general syncing. A basic sync allows you to download students from Vivo Miles, and publish Classes, Class lists and timetable to Vivo Miles. To perform a basic sync:

Go to 'File > Synchronise > Sync Now', and select the ‘Basic’ sub-tab
Ensure “Vivo Miles” is selected from the dropdown in the top-right corner
Input the date range you wish to update the Vivo Miles in and select the rotation you wish to sync
'Create Support Log File' is usually required by Tes support to check the data validation and any issues with syncing
Click “Go” to sync

Advanced Sync

Advanced sync is used to publish specific parts of your data to Vivo Miles. An advanced sync also allows you publish bell times, classes, class lists, students, teachers and timetable to Vivo Miles.

To perform an Advanced Sync:

Go to File > Synchronise > Sync Now, and select the ‘Advanced’ sub-tab
Ensure “Vivo Miles” is selected from the dropdown in the top-right corner
Select which data you which to sync with Vivo Miles
Input the date range you wish to update the Vivo data in and select the rotation you wish to sync
'Create Support Log File' is usually required by Tes support to check the data validation and any issues with syncing
Click “Go” to sync