TABLE OF CONTENTS

• Type of sync:
• This sync is performed by exporting a csv file that has been correctly formatted, ready uploading into iScholaris.
• Which data is sent to the other system?
• Steps to synchronise data
  • Step 1: Check if any iScholaris set up is required
  • Step 2: Configure the Tes timetable file
  • Step 3: Perform the sync export
  • Step 4: Upload/Import the TXT files into iScholaris

Preamble

This sync is performed by exporting a csv file that has been correctly formatted, ready uploading into iScholaris.

1. Classlessons.TXT
2. Classlists.TXT
3. Everyone.TXT
4. Teachers.TXT

This table lists many of the data and features found in Tes and, where known by Tes specialists, whether they are also understood by the other system.

Note that Tes builds many excellent features to help users build high quality timetables, and while these features can be sent onto the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features. 

Tes feature	Notes on feature	Is this feature received by the other system?	Other Notes
Bell times		No
Classes	Classes as per Class data screens	Yes
Class lists		Yes
Composite (linked) classes	One teacher teaching more than one class at the same time	Yes
Duty roster		Yes
Faculty data		Yes
Grid structure codes		Yes
Multi-file	Two or more .etz timetable files	No
Multi-grid	More than one bell times structures set up	No
On-call roster		No
Priority classes	The chosen class on a student's timetable where they have class clashes.	Yes
Room data	Room Code, Name, Size, Campus, Comment	Yes
Rotation classes	Classes from particular rotations	Yes
RTO roster		No
Student data	Student Code, Name, Preferred name, Year level, Letter group, House, Gender, StatewideID, Email, Phone	Yes
Study roster	Study classes, staffing and rooming roster	Yes
Sub-classes		No
Teacher data	Teacher Code, Name, Preferred name, Faculty, Gender, Email, Phone	Yes
Teacher days off (Unavailables)		No
Timetable data		Yes
Two (or more) rooms at once		No
Two (or more) teachers at once	A class with two or more teachers at the same time	No
Year levels (non-numeric)	Year levels such as SPT, LSUP, ROLL etc	No

Steps to synchronise data

Step 1: Check if any iScholaris set up is required

 Many systems require some set up prior to receiving timetable data from Tes. Check with iScholaris. 

Step 2: Configure the Tes timetable file

1. Open the relevant Tes timetable file, and go to File > Synchronise > Configure > Sync tab
   
2. Select the + button and choose 'iScholaris' from the drop down menu.

TABLE OF CONTENTS

• Preamble
• Type of sync:
• This sync is performed by exporting a csv file that has been correctly formatted, ready uploading into iScholaris.
• Which data is sent to the other system?
• Steps to synchronise data
  • Step 1: Check if any iScholaris set up is required
  • Step 2: Configure the Tes timetable file
  • Step 3: Perform the sync export
• Go to File > Synchronisation > Sync now.Ensure ‘iScholaris’ is selected from the dropdown in the top-right corner.Select Create TT publish file
  • Select OKYou can navigate to the file location to look at the data if desired.
  • Step 4: Upload/Import the TXT files into iScholaris
  • TABLE OF CONTENTS
    • Preamble
    • Type of sync:
    • This sync is performed by exporting a csv file that has been correctly formatted, ready uploading into iScholaris.
    • Which data is sent to the other system?
    • Steps to synchronise data
      • Step 1: Check if any iScholaris set up is required
      • Step 2: Configure the Tes timetable file
      • Step 3: Perform the sync export
    • Go to File > Synchronisation > Sync now.Ensure ‘iScholaris’ is selected from the dropdown in the top-right corner.Select Create TT publish file
      • Select OKYou can navigate to the file location to look at the data if desired.
      • Step 4: Upload/Import the TXT files into iScholaris

Multiple systems can be set up to sync. It is common to have both the Edval webserver, the schools learning management system configured, along with any other systems the school wishes to regularly sync to.

1. Select the Configure button, which will move you to the Connection tab. A destination folder must be selected to direct where the .csv files will be saved. Select Browse and locate or create the desired location.

Select Connection.

1. Enter the name of the folder where the export csv is to be stored.

'Sync each time you save' - This means the sync will occur automatically on a ctrl-S save. In this case, data is first saved locally to disk, and then an attempt is made to sync with all external systems. This is simple, but you may want to disable this if the external systems or your network is slow to sync, or you want more control about 'when' you publish data through to other systems. No message is shown on a sync-on-save, as it is done quietly. Only active sync via menu/ctrl-K will show a completion message.

Step 3: Perform the sync export

1. Go to File > Synchronisation > Sync now.
2. Ensure ‘iScholaris’ is selected from the dropdown in the top-right corner.
3. Select Create TT publish file

1. Select OK

You can navigate to the file location to look at the data if desired.