TABLE OF CONTENTS
- Type of sync:
- This sync is performed by exporting a csv file that has been correctly formatted, ready uploading into iScholaris.
- Which data is sent to the other system?
- Steps to synchronise data
Preamble
- new school file set up
- synchronisation processes
- synchronisation troubleshooting

Type of sync:
This sync is performed by exporting a csv file that has been correctly formatted, ready uploading into iScholaris.
- Classlessons.TXT
- Classlists.TXT
- Everyone.TXT
- Teachers.TXT
Which data is sent to the other system?

Tes feature | Notes on feature | Is this feature received by the other system? | Other Notes |
Bell times | No | ||
Classes | Classes as per Class data screens | Yes | |
Class lists | Yes | ||
Composite (linked) classes | One teacher teaching more than one class at the same time | Yes | |
Duty roster | Yes | ||
Faculty data | Yes | ||
Grid structure codes | Yes | ||
Multi-file | Two or more .etz timetable files | No | |
Multi-grid | More than one bell times structures set up | No | |
On-call roster | No | ||
Priority classes | The chosen class on a student's timetable where they have class clashes. | Yes | |
Room data | Room Code, Name, Size, Campus, Comment | Yes | |
Rotation classes | Classes from particular rotations | Yes | |
RTO roster | No | ||
Student data | Student Code, Name, Preferred name, Year level, Letter group, House, Gender, StatewideID, Email, Phone | Yes | |
Study roster | Study classes, staffing and rooming roster | Yes | |
Sub-classes | No | ||
Teacher data | Teacher Code, Name, Preferred name, Faculty, Gender, Email, Phone | Yes | |
Teacher days off (Unavailables) | No | ||
Timetable data | Yes | ||
Two (or more) rooms at once | No | ||
Two (or more) teachers at once | A class with two or more teachers at the same time | No | |
Year levels (non-numeric) | Year levels such as SPT, LSUP, ROLL etc | No |
Steps to synchronise data
Step 1: Check if any iScholaris set up is required
Step 2: Configure the Tes timetable file
- Open the relevant Tes timetable file, and go to File > Synchronise > Configure > Sync tab
- Select the + button and choose 'iScholaris' from the drop down menu.


TABLE OF CONTENTS
- Preamble
- Type of sync:
- This sync is performed by exporting a csv file that has been correctly formatted, ready uploading into iScholaris.
- Which data is sent to the other system?
- Steps to synchronise data
- Go to File > Synchronisation > Sync now.Ensure ‘iScholaris’ is selected from the dropdown in the top-right corner.Select Create TT publish file
- Select OKYou can navigate to the file location to look at the data if desired.
- Step 4: Upload/Import the TXT files into iScholaris
- TABLE OF CONTENTS
- Preamble
- Type of sync:
- This sync is performed by exporting a csv file that has been correctly formatted, ready uploading into iScholaris.
- Which data is sent to the other system?
- Steps to synchronise data
- Go to File > Synchronisation > Sync now.Ensure ‘iScholaris’ is selected from the dropdown in the top-right corner.Select Create TT publish file
- Select the Configure button, which will move you to the Connection tab. A destination folder must be selected to direct where the .csv files will be saved. Select Browse and locate or create the desired location.
Enter the name of the folder where the export csv is to be stored.


'Sync each time you save' - This means the sync will occur automatically on a ctrl-S save. In this case, data is first saved locally to disk, and then an attempt is made to sync with all external systems. This is simple, but you may want to disable this if the external systems or your network is slow to sync, or you want more control about 'when' you publish data through to other systems. No message is shown on a sync-on-save, as it is done quietly. Only active sync via menu/ctrl-K will show a completion message.
Step 3: Perform the sync export
- Go to File > Synchronisation > Sync now.
- Ensure ‘iScholaris’ is selected from the dropdown in the top-right corner.
- Select Create TT publish file
- Select OK
You can navigate to the file location to look at the data if desired.


File Name | Data column (1) | Data column (2) | Data column (3) | Data column (4) | Data column (5) | Data column (6) | Data column (7) | Data Column (8) | Data Column (9) | |
CLASSLESSONS.TXT | Day | Year | Period | Class | Teacher | Room | Class | Subject |
(This is referring to priority classes in Tes in settings->classes. If there is any priority class then this column will be populated with "Y" for that particular class.) as per screenshot above. | |
CLASSLISTS.TXT | Student | Class | Subject | Teacher | N/A | N/A | N/A | N/A | N/A | |
EVERYONE.TXT (Student Data) | Student Code | Student Full Name | Year Level | House | Sex (Gender) |
| N/A | N/A | N/A | |
TEACHERS.TXT | Teacher Code | Teacher Full Name | Teacher email address | N/A | N/A | N/A | N/A | N/A | N/A |
Step 4: Upload/Import the TXT files into iScholaris

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