Timetable Interviews: Send or Print Schedules

Modified on Fri, 26 Sep at 6:55 AM

Once schedules have been generated, the Interviews Administrator can communicate the schedules to families and Teachers.

This function will only be performed after schedules have been generated.

This document assumes that an event has been set up and that Family data has been verified.

Step 1: Select recipients

All recipients

To select all participants for the event, such as all Families, or all Teachers:

Select the event
Select 'Send/Print Schedules' from the Actions panel on the right

Selected recipients

There may be times you wish to send to or print for just selected teachers or families.

Select 'Participants' for the appropriate event

Select Teachers or Students from the Filter by type panel on the right
Select one or more participants from the check boxes on the left
Select 'Send/Print Schedules' from the Actions panel on the right.

Step 2: Select the template and attendees

Template: Select the desired template

Note that the template must contain the Merge field 'Parent Schedule table':

Attendees: Select from Teachers, Parents or Parents who have not yet submitted preferences.
Print or Send: Select to either Print PDF or Send Emails
Only include 'view only' sessions: this option may be selected where an event has some sessions marked as 'View only'.

Print PDF

Select preferred sort order

Send Emails

Reply to address: Enter the preferred reply-to address. Left blank it will go to edval-noreply@tes.com which is not checked by anyone

The 'Email me a sample' feature is a good opportunity to check that the document looks as you want it to. The pop up will display what the document will look like with Merge fields completed. If there are issues spotted here, go back to Documents > Templates and fix the errors.