This feature enables students from different campuses to request the same courses.  It helps plan the best shared lines (+transport needs) for two or more schools close by.

Summary

● Include word ‘Dual campus’ in filename to activate new feature.

● Students from the foreign campus are imported into a new year in the current file, such as ‘Yr11_Bathurst’.

● The elective lines are generated with an umbrella year, being Yr11+Yr11_Bathurst.

● Prefix courses with a letter for each course e.g. KBio = Biology at Kelso campus, or BBio for Biology at Bathurst campus.

● Student preferences are organised (manually) in reserve groups, in the following order: First: Same courses other campus, Second: Reserves home campus, Third: Reserves foreign campus.  This means there may be up to 20 reserves.

● Students movement between campus is reported ‘by line’, in both directions.

● This tiered approach aims to keep students at the home campus as much as possible, while also allowing better student choice satisfaction – using course options at both campuses.

● Once lines are generated, new visibility is shown to depict the total number of students moving from one campus to the other, or reverse. This allows consideration of good shared line options, and estimated possible transport requirements.

● Drilling down to each course immediately shows which students are coming from one campus or the other, in any shared line course – as well as showing the specific student names.

Notes

● The variation of course codes may cause teacher and room sets to be disconnected, or more cumbersome.

● Specific resource clashes may need to be subsequently considered in a more normal (non-dual campus) file, else more work done to set up resource sets for the ‘new’ shared course codes e.g. KBio instead of Bio etc.

● This approach may work for three campuses as well, but is a bit more cumbersome to setup.

● The eventual aim is to have the software determine the best ‘two’ lines to share – assuming a fixed two line share situation. At present all lines are managed as if they ‘are’ being shared. This means movement reported is approximate only, as some students may not pick up courses of the other campus in non-shared lines, meaning this varies their preference allocation. This is a smaller number.

● Movement is accurately reported for any given line, under the (slightly incorrect) assumption all these students actually want the courses in these lines, and don’t have incorrect reserve allocations in other line.

● Users could manually ‘delete’ the preferences of foreign courses for these non-shared lines, if they wanted a 100% accurate picture.

● Eventually the software should be capable of picking the ‘best two’ lines to be shared, from all combinations of line pairing, for lines 3,4,5 and 6. We ignore lines 1 and 2 as likely English and Maths blocked.

Filename

The filename includes ‘Dual Campus’. This activates the dual campus features.

File > Year levels

The year level ‘Yr11_Bathurst’ is used to contain the students and their preferences in the other campus. The umbrella year is needed to generate the electives across both campuses.

Lines > Elective data

(manage datasets)

The Yr11 electives are set up as an umbrella elective dataset, comprising both ‘years’ – which is the same year group but at both campuses.

View lines

The new Edval ‘Dual Campus feature in action, showing student movement by line.

Note that the Bathurst campus is shown up top, while the Kelso campus is shown down below. This shows global visibility of the lines of BOTH campuses together.

Bathurst campus students are shown separately in the Kelso campus ‘master’ file.

Class list

Students table (sorted by preference)

An example showing students who picked up reserves in the other campus:

These are their primary preference subjects, but if they can’t be allocated in the home campus lines, they may be able to be allocated in the other campus lines. Students then have the option to study these courses, if they are happy to travel when the shared lines are running.

If English (or other subjects) are blocked, it may not be included as a foreign campus reserve.

Preparing dual campus preference data

Rename all courses with the campus prefix – e.g. Bio to KBio. Ideally use a letter not found in any course code – allowing easy find/replace later. Use ‘Z’ temporarily if needed!

Export the F10 Elective data screen to Excel.

‘Move’ the reserves out to another workbook.

Copy the primary prefs Pref2-6 or something (If First is excluded – English?)

Paste these in as if they were ‘first’ reserves – meaning if the student can’t get a home course, they may get this primary preference course as a foreign campus course instead.

Modify the foreign campus prefs to have the different campus prefix – e.g. Find/Replace all ‘K’ to ‘B’ or something. Only for the ‘reserve’ primary prefs.

Now copy back in the original primary reserve prefs (If can’t get a foreign campus primary course, then allocate a home campus reserve next)

Copy the reserves to the next columns, and find/replace the prefix to show that foreign reserves are the very last preferences.

Import these dual campus prefs back into the Edval file with ‘dual campus’ in the filename

Merge import the Elective course names, to populate the subject names of the foreign courses – e.g. from BBio to ‘Biology’ and BAH to ‘Ancient History’ etc.

Generate lines. Use dropped courses to drop classes, noting it may drop classes in one campus or the other, depending on what’s best overall.