E10 - Elective data Courses FAQ: Set up rotated subjects on a line

Modified on Thu, 14 Aug at 12:37 AM

TABLE OF CONTENTS

Preamble
Terminology
Example 1: Yr 7 language on 1 line with semester length classes
Example 2: Yr 9 electives on 3 lines with year long and semester length classes

Preamble

Subjects on lines may run for the full school year, or they may run on a rotation basis, such as half yearly or termly. The number of rotations will be set in Setup > School Info > Number of Rotations. Elective courses can then be flagged to run for the full year or on a rotational basis.

This document highlights the particular requirements and settings for rotated courses. General Elective data information is covered in other Knowledge Base articles.

Terminology

Rotations: A label (number) used (in conjunction with external systems) to indicate a time frame when certain classes will run during the year. Typically this specifies semesterised or term based classes, such as Art/Music, Woodwork/Food Technology, Geography/History.

Units: the number of units will depend on the number of rotations that will be running. Some schools will generate lines for a number of year levels all in one go, and will have a combination of year long and rotational courses running.

Example 1: Yr 7 language on 1 line with semester length classes

A School has two rotations set up in their file. The incoming Yr7 students are offered 4 Language options: CHI, FRE, LAT & VNM. The students must choose 2 languages; one to be studied in semester 1 and the other in semester 2.

Each language will run 2 classes: one in semester 1 and one in semester 2.

Step 1: Enter Parameters and Courses

Lines > Elective data > Courses
Units: 1 Unit. In this example, one unit corresponds with one rotation (semester)

Lines > Elective data > Courses > Action bar > Parameters
#Elective Lines: 1
Units per line: 2 units. In this example, there are 2 rotations in the file over the entire year, one unit per semester.
Max classes per line: 4
Min classes per line: 4
Rotated: Tick the box

Step 2: Collect the data

Collect the data via Edval Choice, manually entering preferences, or via import.

Step 3: Generate lines

Lines > Elective data > Courses > Action bar > Generate lines.

Step 4: View lines

Lines > View lines
- There is 1 line created
- Rotation 1 has one of each language class
- Rotation 2 has one of each language class

Step 5: Create classes

Classes will be created in the Yr7 Classes > Class data F6 screen. The Rotation entries will automatically be populated into the Rot column.

Example 2: Yr 9 electives on 3 lines with year long and semester length classes

Step 1: Enter Parameters and Courses

Lines > Elective data > Courses > Action bar > Parameters
#Elective Line: 3 (In this example, we have used the syntax 3/6, which tells Edval to use any 3 of the 6 lines happening in other year levels that we are going to timetable around).
Units per line: 2 units. In this example, there are 2 rotations in the file over the entire year, one unit per semester.
Rotated: Tick the box
Lines > Elective data > Courses
Units: 1 or 2 Units, depending on whether class runs for the entire year (2 units) or just for 1 semester (1 unit)
Lines: To force a course to run in Rotation 1, enter a. To force a course to run in Rotation 2, enter b.
(if the file was set to 4 rotations for termly classes, 'c' and 'd' can be entered to represent Rot 3 and Rot 4).
Enter 2a if the course needs to run on Line 2, Rotation 1.
HLink: Courses can be horizontally linked to other courses or to themselves

Step 2: Collect the data

Collect the data via Edval Choice, manually entering preferences, or via import.

Step 3: Generate lines

Lines > Elective data > Courses > Action bar > Generate lines.

Step 4: View lines

Lines > View lines
- 3 lines have been created, using Lines 2, 4 and 6.
- Line 2, 4 & 6 have 1 unit courses in both Rotation 1 and Rotation 2.
- Line 4 also has a 2 unit year long class (9AEP)

Step 5: Create classes

Classes will be created in the Yr9 Classes > Class data F6 screen. The Rotation entries will automatically be populated into the Rot column.

Note that the year long class 9AEP.4 has a blank entry in the Rot field, as this class is not restricted to run in a single rotation only.