Choice: Display My Subjects to students

Modified on Thu, 14 Aug at 12:45 AM

TABLE OF CONTENTS

Preamble

Preamble

Schools that use Choice to manage student subject selection choices for the following academic year will at some stage wish to communicate subjects granted to students. This may be done in two ways:

1) by email communication
2) by displaying a screen to students when they log on to my.edval.education

This document explains how to communicate subjects granted by the second option, by displaying subjects to students.

Refer to: Choice - Communicate Subjects granted to students

Scenario: School is preparing a timetable file for the following academic year. They have collected the students' choices, generated lines, created classes, and now wish to inform them of which subjects they were granted for the following year.

Step 1: Collect student choices via Choice

Choice forms are set up in .etz file and synced to the web.
Students log in and submit their selections.
Choice form is closed.
Choices are downloaded into the .etz file.

Step 2: Generate lines & Create classes

Lines are generated.
Classes are created. At this point the Students > Student data page will be populated with the students' classes.

Students will not see class identifiers; only the course code and name of the subject.
Students will not see any teachers associated with the subjects.
Students will see only subjects that relate to the online web forms previously synced; they will not see any other subjects they may be in if the subject was not part of the web form.
1. Changing the course code after creating classes to something that does not match to what was synced in elective data will mean the subjects will not appear in the email to students.
Users can make changes to class lists, and provided the timetabler repeats the sync process, students can be emailed the new information.
Classes should not be moved into another year level after they have been created as they must remain in the same year level as they were set up in Lines > Elective data.

Step 3: Enable 'My Subjects' view setting

Log onto my.edval.education with your admin WebCode for the academic year of the .etz file.
Go to Admin > Settings.
Tick the 'Show My Subjects page to students' option.

Step 4: Sync class list data

In E10, go to File > Synchronise > Configure.
Select 'Edval web server' from the Sync tab
In the Connection tab, enter your WebCode for the academic year of the .etz file.
Select OK.
Go to the Sync now tab.
1. Tick 'Student data', 'Classes' and 'Class-list data'.
2. Enter a 'from' and 'to' date range for the following academic year. The date range is really only applicable to timetable data, which is not being sent at this stage, so any date range in the next academic year can be entered.
Click on Sync.

Step 5: Students log in and view their subjects

Students log onto my.edval.education with their WebCode for the academic year of the .etz file.
Go to the My Subjects tab to view the subjects they were granted.