Timetable Interview: Event Status Overview

Modified on Fri, 26 Sep at 6:25 AM

Over the course of an interviews event, there are a range of actions that will need to be performed at certain stages of the process, and according to the school's timeline.

The Event Details screen for an event has a number of stages, known as the ' Status', that indicates which action will be performed at that time.

The Interviews Administrator will regularly revisit the Details screen to alter the Status each time they are ready to move to the next stage of the process.

The status options differ slightly depending on which Mode the school is using, Timetabling or Booking, as the Timetabling mode has the extra steps of requiring families to submit preference times and teachers, and the Administrator generating the interviews schedule.

The timeline suggested is shown below, as well as the status that would be selected for each stage of the process

Before event	Action	Status (Timetabling mode)	Status (Booking mode)
5 weeks	Source family data from external system and upload	N/A	N/A
4 weeks	Set up event	1.Teacher priority requests	1.Teacher priority requests
3-4 weeks	Teachers log in and enter their Unavailability times and mark Priority students	1.Teacher priority requests	1.Teacher priority requests
3 weeks	Communicate with families about the event	2.Parent preferences	2.Open to book
2-3 weeks	Families log in and enter their availability times, and select teachers they wish to see, or simply book times	2.Parent preferences	2.Open to book
1 week	Generate the schedule (when using Timetabling mode)	3.Generate schedule	N/A
1 week	Communicate schedules to families	4.Open to book or 5.View only	N/A
Up to one day	Allow families to make manual bookings or swap their appointments around	4.Open to book	2.Open to book
1 day	Set the event to 'View only' mode	5.View only	3. View only

Each of these statuses are explained in detail in their own article.