E10 - Class Data ( F6 ) overview

Modified on Thu, 14 Aug at 12:53 AM

TABLE OF CONTENTS

Preamble
Classes

Preamble

Classes > Class data (F6) is a data entry table where details for all classes are entered.

This is one of the most used screen in E10!

Classes

A class is a holder of resources. Typically, a class has a set of students, placed in a room, with one teacher teaching.

E10 enables variations to this. A class may be created to hold an extra teacher, hold an extra room, or separate a set of students, and more.

Classes are associated with a specific year level. Students from various year levels may be enrolled into a class in any year level.

Examples:

Sport classes may be set up in special Year level called SPT, and may hold students from multiple year levels.
Accelerated students may be enrolled in classes in another year level.

Meetings

Meetings are a type of 'class' and are entered via the Meetings year level. They have a different format to regular classes.

Each teacher attending the meeting will have their own meeting class with their teacher code used as the Class Identifier. e.g. EXEC.SMI, where SMI is the teacher code.

These individual classes are not visible in Class data but are visible on the Meetings Year timetable or individual Teacher timetables.

Refer to: E10 - How to: Create a meeting

Functions in this screen

Use the Year filter (top right) to specify the required year level.
Use the View menu (top-right) to specify which additional fields to be displayed, as columns, on the screen. Multiple fields may be selected (ticked) at the same time.
The '?' (top right) opens a slide-out displaying overall help for this option.
For specific help about a column, click in the column field and press function key F1 or Admin > Help (at left).
The 2 Action bartabs (at right) enable the specification of
1. Mix groups rule (E10 - How to: Mix groups)
2. Group class lists (E10 - How to: Manage Group class lists)

The data in any column can be sorted b y double-clicking on the column heading.

Class data default display fields

There are certain columns that display by default, and many more columns that may be selected to be viewed.

Code

A short code to identify each class. It includes three components: the Year level, Course code and Class Identifier. Typical format is YYCCCI. examples 7ART1, 11BIOB

Where the Class Identifier has more than 1 character, a separator must be placed after the course code - '.' (dot), '-' (hyphen) or '_' (underscore). e.g. YYCCC.II example 7ART.S1

Refer to the document below for more details:

E10 - Naming Convention for Course and Class Codes

Faculty

Every class is associated with the a faculty. The course - faculty relationship is defined in Setup > Subjects.

e.g. 11BIO1 is a class studying Biology (BIO) and Biology belongs to the Science faculty, hence 11BIO1 is associated with the Science faculty.

If there is no obvious faculty, use 'NoFaculty' which should have been previously defined in Setup > Faculty data.

The 'Faculty' of a class is used in the Registration planner, which reports teaching time by faculty, or to show teacher options in the pick window, based on the class's designated faculty.

Subject

The official name or description of the subject/course for this class.

All classes in the one year level with the same course code must have the same subject. This is entered in Setup > Subjects.

Subject names must be consistent to set up Teacher and Room sets, enable Balance Class Size and for Daily to produce exams.

#Per

The number of periods that this class runs in during a cycle.

The number is used to indicate the number of periods online or on the grid, and the teaching load.

Refer to separate document in this section for more details: E10 - Class data: Number of periods (#Per)

Spread

Specifies the timetable spread request of periods across the cycle.

Refer to separate document in this section for more details: E10 - Class data: Spread

Line

This is a very important field in E10. A red box will highlight the field if there is no entry present and must be addressed.

The Line field specifies the structure in how classes should be timetabled.

Classes may be blocked to run on a line, linked to run with other classes, and also can associate with a particular group of students.

If there is no entry in this field, then the class must be linked (Link column) to another class in the same year level, so that they run at the same time.

Refer to separate document in this section for more details:

E10 - Class data > Line field - it's all about structure
E10 - How to: Code various structures using Line column

Link

Used to link a class to another class, so that they both run at the same time.

Every class must have an entry in either the Line or Link column, or both.

If the Curriculum Plan has been used to create the structural requirements, there will be no Line or Link column visible in Class data.

#Stu

Displays (in grey) the total number of students in a class. Grey fields cannot be edited in any screen in E10 and for informational purposes only.

If there are no students yet in the class, a value may be entered to indicate the likely number of students, which will help E10 when constructing a timetable and auto-rooming classes.

MaxStu

The maximum number of students allowed for the class. This information is used to manage class lists, with E10 indicating when a class is full or overfull.

Periods

Known as 'hard coding' all or some lessons of a class to run on particular periods. eg 1 (must run on every period 1) MonA1 (must run on Monday A, period 1)

Double click in the Periods cell to view a grid structure and click on the periods where the class should run. The periods will turn black. These classes will not be able to move when working in the Master grid.

Classes can also be excluded from running in certain periods by entering the minus symbol (-) in front of a day and/or period code eg -MonA1.

Additional fields

There are additional fields that can be displayed via the View menu. Note that some fields are very helpful or important to display, and have the text (Recommended) next to them.

Note that depending on the region of your school, some columns may appear with region based terminology.

Easy sub-class entry (Recommended)

This simplifies the process of setting up sub-classes.

Display sub-classes

Displays all sub-classes for a class. These will have 'sub' in the description.

Hide sub-classes

Hides all sub-classes for a class.

Split class code

The class code may be split so that the Class Identifier is displayed in a separate column. This facilitates data entry but it is not recommended to leave as separate columns for general use.

Teacher prefs (Recommended)

Shows the number of teachers in a set and can be used to specify preferred teacher options for a class.

Split teacher prefs

This will be offered as an option if the Teacher prefs column is selected to be displayed. It splits the Teacherpref column into 2 new columns: TPrefCode displays the teacher code(s) and TPrefRule displays 'Only' and/or 'Evenly', if used.

Teacher options (all)

Lists all the teachers in the Subject Teacher set of the class.

Assigned teacher (Recommended)

Displays the teacher assigned to a class. Where there is only one teacher in the Subject Teacher set, they are automatically assigned and will be displayed.

Room prefs (Recommended)

Shows the number of rooms in a set and can be used to specify preferred room options for a class.

Split room prefs

This will be offered as an option if the Room prefs column is selected to be displayed. It splits the Roompref column into 2 new columns: RPrefCode displays the roomcode(s) and RPrefRule displays 'Only' and/or 'Evenly', if used.

Room options (all)

Lists all the rooms in the Subject Rooms set of the class.

Assigned room (Recommended)

Displays the room assigned to a class.

Rotations group (Recommended)

Some classes only run for part of the academic year. Each period of time a class runs is known as a rotation. This is a numeric label in E10. When the E10 timetable etz is synced with another system, a start date is associated with each rotation, so that the system knows which classes to display on the timetable.

Subject letter

A single letter to represent the subject of that class. It may be used to assist timetable construction in the Master Grid by selecting Subject letters from the Display dropdown.

Teaching time req

The number of teaching hours required for each subject. Use the format '100:00' to represent 100 hours.

This entry is read in Daily under 'Reports > Teach hrs/class/year (Registration)'.

Govt subject code / Curriculum code

This title depends on the region. May be used if the state department of education requires data to be reported.

Official course

This title depends on the region. This may be imported from the school's SIS via Setup > Subjects or entered manually.

GUID

Optional. The GUID is a Globally Unique IDentifier for an object such as a code, class, room, teacher or student.
It is used when synchronising between different software systems.

Exportable

Most classes are required to be exported to external sync systems. By default, the exportable field is blank, meaning the class will be exported.
Where classes are contained in the .etz file for admin or timetabling purposes only, enter 'N' so that they will not be exported to other external systems.

Note: This will also not export it to Daily

Year (for moving)

Used to move a class from one year level to another, if required. Classes can't be moved into the Meetings year level.

Admin system type

May be used by some 3rd party systems to categorise classes.

Notes

Free format text entry.