E10 - How to: Set up the Vocational Major as an independent program to VCE

Modified on Thu, 14 Aug at 12:55 AM

TABLE OF CONTENTS

Preamble
Stand-alone approach
FAQ

Preamble

There are two main approaches to timetabling the VCE Vocational Major (VM).

Stand-alone: VM units run completely outside the VCE line structure.
Hybrid: some VM units delivered within the VCE line structure, with remaining units delivered as stand-alone classes.

This document will guide clients through the stand-alone approach.

Stand-alone approach

1. Create a new year level to hold the VM classes (Setup > Year levels).

The new year can be called 'VM', 'V', 12V, '11VM' etc.

2. Set up the VM classes (Classes > Class data F6).

All periods of the cycle must be accounted for. If the school has 50 periods per cycle, then the number of periods for the VM classes must add up to 50 periods. This may mean adding 'classes' such as 'TAFE' or 'Work Placement', to account for the time that students are offsite. These classes can be flagged so that they are not sent to external systems by selecting Class data (F6) > View > Exportable and entering N in this cell.

Classes are set up as Core class groups, much like junior secondary classes.

For timetabling, Edval needs to understand that there are three distinct groups of students, so that it can timetable these groups of students independently from each other.

One of the subjects for each group of students must be placed on a 'line'. In the example above the three '11VMLTY' classes have been placed on Line L.

Each of the other classes are then grouped to the relevant Line 1 class to associate the group of students.

Group 11VMLTY.M has been entered in the Line column for all other ClassID M classes: 11VMNUM.M, 11VMPDS.M and 11VMWRS.M

3. Enrol students into classes.

Go to Students > Class list manager (F9), and from the Filter select the VM year level and select the Line. All students will show in the Unassigned column. Students can be filtered using the Filter years button to show only the year levels you wish to enrol in VM courses. The View menu has different student sorting options.

Drag and drop the students from the Unassigned column into the Line 1 class. Once a student is entered, they are then automatically registered to all other VM classes that have been grouped to that class. There is no need to add them to the grouped classes. Any other classes running on lines will need to be done through Class List Manager, choosing the appropriate Line number. A tip is to check a student's timetable for gaps, and see if there are any classes missing that should show.

4. Put the classes on the grid.

Navigate to Grid > Master grid (F11), select Construct from the action bar and add all classes in the relevant year.

Use Improve from the action bar to solve any teacher clashes or spread issues.

FAQ

I have set up the classes as shown, but why are students not being automatically enrolled in the grouped classes?

In Classes > Class data (F6) > VM year level, go to the Action bar > Group class lists and check if these classes have been ticked to tell Edval to manage the class list enrolments according to your grouping entries.