E10 - How to: Set up a place holder class to ensure correct Year structure

Modified on Thu, 14 Aug at 12:57 AM

TABLE OF CONTENTS

Scenario

The Grid structure has 60 teaching periods.

The Year 11 students only have 59 periods worth of lessons.

So ALL Year 11 students are free for 1 teaching period.

This is distinct from the fact that, in this example, there will be some students who do not take extension subjects on Line 8 (2 periods).

Those students may be sent to a Study class or go home.

The Class data for every year level must be correct and cannot have gaps.

Create a placeholder class to fill in the gap.

For the placeholder class:

Set #Per to the correct value.
Place on its own line - use a letter or number that is not being used by any other class.
Set/hardcode Periods as required - you may want this to run in last period of day, by indicating when it cannot run e.g. '-1,-2,-3,-4,-5' - means not the first 5 periods of any day i.e. only period 6 on one day.
Set TeacherPref and Room Pref to 'None'.
If required, to ensure this class code is not sent to a third-party system via a sync, select to View the Exportable column and enter 'N'.
Check Period allocations and Sign-off Year structure.

This placeholder class will not have any students. It exists only to ensure the correct Year structure.