TABLE OF CONTENTS

• Preamble
  • Support class codes
  • Class list management
  • Priority classes

Preamble

This approach means that when you create a WebChoice form, the year nine students will have access to this world – including the support students, who often make some elective selections. If you were grouping the support students themselves in a separate LS year, you would lose information about the numerical year they are associated with – and would have to record this information separately. Similarly, you would also have to include them in any elective line WebChoice form for their regular year, by grouping support year and regular year together. Alternatively, you would manually enter the support student choices – and leave them out of WebChoice. 

In some cases, support students may request fewer electives thanregular mainstream students – so WebChoice form rules may not necessarily accommodate, or need them to communicate information separately. E.g. They only want one elective subject, not two or three. Another approach to this is to list an elective selection list item such as ‘Support student‘, to allow them to select this to fill gaps and thus complete the form without violating rules.

Support class codes

You may consider using class code such as: LS4, LS5, LS6 which will exist in the SUP year level. In this example, the numerals may indicate various stages – such as Stage 4 = 7+8, and Stage 5 = 9+10. Alternatively, you may have class code such as LS.JNR and LS.SNR reflecting junior and senior support classes respectively. These classes would generally be grouped (float), such as “Group LS-1” or “Group LSA”.

Linked support classes

You may have a support class that merely extracts a few students from a regular class or where a support teacher enters a regular class on 'some' of their periods only - such as 2 out of 5 periods to an existing timetable solution. This is easily done. Create a new class entry for the support class in the same F6 year. Allow this class to be staffed by the support teacher. If the students are extracted from the regular class, then allow this support class to have a room. Otherwise, if the support teacher ENTERS the classroom to take a group up the back or to assist the main teacher, mark the class as RoomPref=None. Give the support class the same 'line' value as the regular class, and link it to the regular class.  If the regular class is a grouped or floating class, then mark the class as purely linked to the regular class.

The use of the 'link' will ensure the support class occurs at the same time as the regular class, and ALSO that the support teacher will show in the same room - but without there being a room clash. If the students are extracted from the regular class, you should also set a priority class tag under File > Options > Classes for this support class.

Once you have done this, you then need to go to the Classes > Year timetables (F7) screen of the relevant year and drag the newly created support classes from the 'Needs Period' section at the bottom up into the appropriate period on the timetable when the support teacher is going to attend.

If the students are going to be extracted from the regular class and you need to allocate a room to the class, you can use the Rooms > Fix clashes + missing rooms to allocate a room to the support class.

Class list management

The normal class list manager for the mainstream year will not have the support classes, as these exist in the support year only. If you access the class list manager for the support year, you will see all students in the unassigned area, as class list manager will show all students in any administrative year, that does not have students explicitly associated… E.g. RollCall or Admin or Sport.

There are many ways to manage the class list for support students in E10  in this situation, such as using the Students > Class list screen – where you can register individual students to an individual class… Regardless of which year they come from. Or you can use Students > Student data, where you can paste the support class code against the individual students. Or you can go E10  > File > Import data > Student data… And import a support class list generated from Excel or some other source.

You are able to use Class list manager with support classes directly if you wish, meaning you access this screen and select the support year. In this case, all existing support students will be shown mapped against their classes, even though these students come from other years. It is simply that the unassigned student column will show all other students in the school - as there is no way to tag a student as a support student, other than by allocating them to a support class.

Priority classes

In some cases, support students will be extracted from a support class, to attend a regular elective in their normal year. This can be achieved by designating classes as a priority, wherever there is a class list clash… As in a student is registered to 2 classes which occur on the same period, the priority rule will indicate which one the student should attend. See E10  > File > Options > Classes > Priority classes. Similarly, you may designate a support class as a priority, meaning a student could be in regular mainstream classes, but for a certain number of periods only, this individual is extracted from their regular class, and attend the support class – which is classified as the priority class in this case.

Priority students appear at the base of rolls and Day sheets, under the heading of the class or event, that they are attending at this period. It allows the teacher to see where this student is, who would normally be part of their class. The teacher of the old class can't mark this student absent, as they are already marked as an 'event' absence, and shown in blue. If the student was to return to their regular class however, the teacher can still mark them present.