TABLE OF CONTENTS

• Preamble
• Steps to issue WebCodes:
• Issuing WebCodes to new students
• Communicating the WebCode to students and parents/guardians at the same time. 

Preamble

Steps to issue WebCodes:

1. Set up Elective data courses, form parameters and any desired selection rules.
   Refer to Elective data documentation for detailed guides on elective data set up.
   
   
2. Sync form: Lines > Timetable Choice > Sync
   Refer to Choice: Sync form

1. Lines > Elective data > Students

   
   

   
    
2. Students > Student data. Ensure that Webcode is ticked in the View > Fields to show menu.

   
   

   
    

Issuing WebCodes to new students

1. Add the student details to Students > Student data into the appropriate year level.
2. Navigate to Lines > Edval Choice > Sync, selecting the relevant form from the menu.
3. Sync.

 

The WebCodes can be communicated to students in several ways.  

Refer to the following documents:

E10 - Choice: Publish - Email or export student WebCodes from the .etz file.

Choice: Export student WebCodes from the webserver.

Communicating the WebCode to students and parents/guardians at the same time. 

Schools that wish to send Choice-related communications such as student WebCodes and Choice form submission confirmations to both students and their parent or guardian can do so by following the process outlined below.

To ensure that both email addresses are included when issuing WebCodes, the parent/guardian email must already exist in your system before you sync your Choice form. If this data is not present at the time of syncing, the parent/guardian will not receive Choice communications.

Outline of steps: 

1. Update Students > Student data.

2. In Lines > Timetable Choice, ensure confirmation emails are sent to students.

3. Lines > Timetable Choice > Sync, sync form.

1. In Students > Student Data, make sure the Email column is visible. If it isn’t, open the View menu and select Email + Phone.

Under the Email column, enter the student’s email followed by the parent/guardian’s email. Use the format: one@email.com,two@email.com

The emails will be highlighted in red but this can be ignored. 

Please note there must be no space between the email addresses; they should be separated only by a comma.

Follow the steps outlined above to issue the WebCode.

2. In Lines > Timetable Choice > Filter: (select the relevant dataset and year) > Sync. Under Email settings,  Send confirmation emails to:, ensure students is ticked. 

For both the student and parent/guardian to receive the Choice form submission confirmation email, this setting setting must be enabled. 

3. Sync the Choice form for these changes to take effect. The steps are outlined here: Choice: Sync form.

 
Please note: If you decide to add two emails under the Email field in Students > Student data, it is best practice to remove the parent/guardian’s email once the Choice forms have closed and lines are finalised, as this may cause issues when trying to communicate to students in the future via Daily.